Administrative Assistant

Hamilton Health Sciences; Hamilton; On-site; CAD 40,000 - 55,000; Full time

Job summary

A leading healthcare provider in Hamilton is seeking an Administrative Assistant to coordinate patient services and manage documentation for a rehabilitation program. The ideal candidate will have a background in community business administration or accounting, proficiency in hospital systems, and experience in scheduling and invoicing. This role requires adaptability in a fast-paced environment and knowledge of WSIB processes.

Qualifications

• Minimum of two years experience managing patient and therapy schedules.
• Demonstrated knowledge of accounting processes.
• 4-6 months experience using Meditech.

Responsibilities

• Coordinate service for patients from initial contact to service delivery.
• Administer and schedule documentation and funding.
• Monitor progress and manage invoicing.

Skills

Ability to work in fast paced environment

Knowledge of hospital computer systems

Knowledge of WSIB reporting requirements

Excel proficiency

Education

Graduate of a Community Business Administration or Accounting Program

Tools

Meditech

Community Wide Scheduling

Job description

Unit Summary

The Regional Rehabilitation Centre is home to an outpatient Fee For Service rehabilitation program that will assess and treat workers from the WSIB (Workplace Safety Insurance Board) program. This program will assess and treat WSIB workers to address their impairments and functional limitations due to their workplace injuries. The Administrative Assistant will work as a member of a multi-disciplinary team consisting of Psychology, PT, OTA / PTA and Kin.

Position Summary

The Administrative Assistant provides service co-ordination for the patients from the initial patient contact with the clinical staff, until service delivery is complete and services are billed. This role will administer, schedule and monitor documentation and funding required for each client but also for the clinical staff of the Fee For Service program.

Schedule Work Hours

Monday to Friday; days and evenings

Qualifications

1. Required : Graduate of a Community Business Administration or Accounting Program

2. Demonstrated Ability to work in fast paced environment, to triage / prioritize work needing to be completed based on urgency

3. Demonstrated knowledge of hospital computer systems, Excel, Meditech and community wide scheduling.

4. Demonstrated knowledge of accounting processes, including bookkeeping, cash flow and reconciliation of receipt reporting

5. Required : Demonstrated knowledge of WSIB reporting requirements and timelines, including Specialty Program SLAs.

6. Required : Minimum of two year experience, within the last 5 years of managing patient and therapy schedules

7. Minimum of two year experience, within the last 5 years of scheduling, documenting and invoicing.

8. 4-6 month experience, within the last 5 years using Meditech and Community Wide Scheduling

Hamilton Health Sciences fosters a culture of patient and staff safety, whereby all employees are guided by our Mission, Vision, Values, and Values Based Code of Conduct. Hamilton Health Sciences is a teaching hospital and all staff and physicians are expected to support students and other learners.

To be considered for this opportunity applicants must apply during the posting period. All internal and external applicants may ONLY apply via the Careers website.

Hamilton Health Sciences is an equal opportunity employer and we will accommodate any needs under the Canadian Charter of Rights and Freedom, Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code. Hiring processes will be modified to remove barriers to accommodate those with disabilities, if requested. Should any applicant require accommodation through the application processes, please contact HR Operations at 905-521-2100, Ext. 46947 for assistance. If the applicant requires a specific accommodation because of a disability during an interview, the applicant will need to advise the hiring manager when scheduling the interview and the appropriate accommodations can be made.

This competition is open to all qualified applicants, however, qualified internal applicants will be considered first. Past performance will be considered as part of the selection process. If you are a previous employee of Hamilton Health Sciences, please note : the circumstances around an employee's exit will be considered prior to an offer of employment

Proficiency in both Official Languages, French and English, is considered an asset