Administrative Assistant

Ontario Native Women's Association; Hamilton; Hybrid; CAD 38,000 - 48,000; Full time

Job summary

Join a forward-thinking organization dedicated to making a positive impact in the lives of Indigenous peoples. As an Administrative Assistant, you will play a crucial role in supporting your manager and department by providing organized and proactive administrative support. This position offers a generous total rewards package, including competitive salaries, comprehensive benefits, and flexible work arrangements. Your contributions will help foster relationships within the community and ensure Indigenous families receive the resources they need. If you are passionate about advocacy and community service, this is the perfect opportunity for you.

Benefits

Generous paid vacation time

Comprehensive benefits including health, dental, and vision

Flexible scheduling

Ongoing professional development

Remote/hybrid work options

Paid sick days

Healthcare Spending Account

Lifestyle Spending Account

Participation in CAAT pension plan

Paid cultural/personal wellness days

Qualifications

• 2 years’ experience in an Indigenous community setting with strong administrative skills.
• Ability to network with community agencies/services/organizations.

Responsibilities

• Support manager and department with administrative, operational, and logistical tasks.
• Seek out services and resources for Indigenous families within the service area.

Skills

Administrative Skills

Relationship-Building

Problem-Solving

Time Management

Communication Skills

Knowledge of Community Resources

Education

Grade 12 or Office Certification

Business Certificate

Tools

MS Office

Office Equipment

Job description

Why make ONWA your career choice?

Make a difference in the lives of Indigenous peoples by supporting and advocating for positive change. ONWA prides itself on providing all employees with a total rewards package that is generous and supports our workforce and their families:

• Competitive salaries
• Generous paid vacation time
• Paid time off at Christmas above paid vacation time
• Additional paid stat and civic holidays
• 35-hour work week
• Comprehensive benefits including health, paramedical, dental, vision, and EAP, with all premiums covered by the employer
• Healthcare Spending Account and Lifestyle Spending Account
• Participation in CAAT defined benefit pension plan for secure retirement
• Paid sick days
• Paid cultural/personal wellness days
• Flexible scheduling to support work-life balance
• Ongoing professional development
• Possible reimbursement for cell phone and internet expenses
• Remote/hybrid work options for various positions

VISION:

At ONWA, we celebrate and honor the safety and healing of Indigenous Women and Girls as they take up leadership roles across all levels for generations to come.

SCOPE:

The Administrative Assistant will support their manager and department by actively seeking out services and resources available to Indigenous families within the service area. Reporting to their manager or designate, they will perform general office management duties, providing organized and proactive administrative, operational, technical, and logistical support.

QUALIFICATIONS:

• Grade 12 or Office Certification – Business Certificate and 2 years’ experience in an Indigenous community setting, with strong administrative skills
• Excellent relationship-building skills with local service agencies
• Experience in tracking and reporting statistical information
• Knowledge of community resources, services, and organizations
• Ability to network with community agencies/services/organizations
• Experience serving Indigenous families and communities
• Dependability, ability to follow instructions, respond to management, and improve through feedback
• Problem-solving skills and understanding different perspectives
• Effective planning, organization, and time management
• Ability to work independently or as part of a team with minimal supervision
• Strong organizational and communication skills, ability to meet deadlines
• Knowledge of Not-For-Profit organizations
• Proficiency in MS Office, internet, office equipment, and internal systems
• Ability to travel with a reliable vehicle and valid Ontario “G” license
• Valid vulnerable sector criminal check, First Aid/CPR certification
• Cell phone and internet access required; flexible work arrangements possible
• Ability to speak an Indigenous Language is an asset

Note: ONWA has a mandatory COVID-19 vaccination policy, with exemptions for medical reasons. The full salary range is $38,600 - $47,124.80, with annual performance reviews and potential salary adjustments.

We welcome applications from people with disabilities. Accommodations are available upon request. For more information, please email [e-mail].