Administrative assistant

Apex Language and Career College; Halifax; On-site; CAD 30,000 - 60,000; Full time

Job summary

An established industry player in education is seeking a dedicated administrative professional to join their team. This exciting role involves coordinating seminars and conferences, managing contracts, and ensuring the smooth operation of office tasks. The ideal candidate will possess strong organizational skills, attention to detail, and a collaborative spirit. If you thrive in a dynamic environment and are looking to make a significant impact in the educational sector, this opportunity is perfect for you. Join a supportive team where your contributions will help shape the future of learners in the community.

Qualifications

• 2-3 years of experience in an administrative role.
• Proficient in Microsoft Office Suite.

Responsibilities

• Coordinate seminars and conferences, managing all related logistics.
• Maintain filing systems and prepare meeting minutes.

Skills

Organizational Skills

Attention to Detail

Teamwork

Communication Skills

Data Management

Education

College/CEGEP

Tools

MS Excel

MS Outlook

MS PowerPoint

MS Word

Job description

Job Details

Location: 1526 Dresden Row, Halifax, NS B3J 3K3
Salary: $22.50 hourly / 30 to 35 hours per week
Terms of Employment: Permanent, Full-time
Flexible Hours: To be determined
Start Date: Starts as soon as possible
Vacancies: 1 vacancy

Education: College/CEGEP

Experience: 2 years to less than 3 years

Work Setting: Education

Responsibilities

1. Arrange and co-ordinate seminars, conferences, etc.
2. Record and prepare minutes of meetings, seminars, and conferences
3. Schedule and confirm appointments
4. Manage contracts
5. Answer telephone and relay calls and messages
6. Answer electronic inquiries
7. Compile data, statistics, and other information
8. Order office supplies and maintain inventory
9. Arrange travel, related itineraries, and make reservations
10. Greet people and direct them to contacts or service areas
11. Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
12. Set up and maintain manual and computerized information filing systems
13. Type and proofread correspondence, forms, and other documents

Experience and Specialization

Computer and Technology Knowledge:
MS Excel, MS Outlook, MS PowerPoint, MS Word

Additional Information

Security and Safety: Criminal record check
Work Conditions and Physical Capabilities: Tight deadlines, Attention to detail

Personal Suitability: Organized, Team player, Accurate

How to Apply

By email: [e-mail]

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