Administrative Assistant

Hub International Ontario Limited; Halifax; On-site; CAD 45,000 - 60,000; Full time

Job summary

A leading insurance broker is seeking a detail-oriented Administrative Assistant for its Employee Benefits consulting team. This role involves managing administrative tasks, supporting client deliverables, and maintaining efficient office operations. Ideal candidates will have robust organizational skills and a strong proficiency in Microsoft Office. The company offers a competitive salary, flexible work arrangements, and a comprehensive benefits package.

Benefits

Competitive pay structure with incentives

Flexible work arrangements

Generous time off

Company-matched RRSPs

HUB-sponsored training and development programs

Reimbursements for professional license fees

Discounts on travel and personal insurance

Qualifications

• Proven experience as an Administrative Assistant or similar role.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Exceptional organizational and multitasking abilities.

Responsibilities

• Manage calendars, schedule meetings, and coordinate travel arrangements.
• Prepare and edit correspondence, reports, and presentations.
• Coordinate and schedule internal team meetings and track follow-ups.

Skills

Organizational skills

Multitasking

Communication

Attention to detail

Problem-solving

Education

Relevant administrative experience (2-5 years)

Tools

Microsoft Office Suite

Job description

HUB Internationals National Accounts Team is the cornerstone of our Employee Benefits consulting expertise. Focused on providing innovative and customized solutions this team partners with organizations of all sizes to help them attract retain and support their most valuable assetpeople. Combining deep industry knowledge with cutting-edge strategies the National Accounts Team delivers a full spectrum of employee benefits services including plan design cost management and wellness initiatives. At HUB we empower businesses to navigate the complexities of employee benefits while building programs that foster employee well-being and organizational success.

About The Role

We are seeking a detail-oriented and proactive Administrative Assistant to support our Employee Benefits consulting team. This role is essential for ensuring the seamless execution of various administrative tasks contributing to the overall efficiency and success of our operations.

What Youll Do

Act as the primary point of contact for administrative matters for the employee benefits consulting team.

Manage calendars schedule meetings and coordinate travel arrangements.

Prepare and edit correspondence reports and presentations as needed.

Assist in the organization and preparation of client deliverables including benefit renewal packages and analytical reports.

Maintain accurate and up-to-date records files and documentation for the team.

Coordinate and schedule internal team meetings take minutes and track follow-ups.

Ensure the timely and accurate preparation processing and tracking of client invoices and expense reports.

Address any billing inquiries and discrepancies promptly to maintain strong client relationships.

Oversee all incoming and outgoing mail including sorting distributing and ensuring timely delivery.

Coordinate with courier services and manage any special mailing requirements.

Perform receptionist duties and manage office operations including greeting visitors handling inquiries and maintaining a professional and organized office environment.

Oversee the maintenance and functionality of office facilities.

Ensure the office environment is safe clean and conducive to productivity.

Collaborate with the team to ensure smooth execution of special projects and events.

Additional duties as required.

What Youll Need for Success

Proven experience as an Administrative Assistant or in a similar role preferably in a consulting or professional services environment.

Strong proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook).

Exceptional organizational and multitasking abilities with keen attention to detail.

Excellent written and verbal communication skills.

Ability to maintain confidentiality and handle sensitive information with professionalism.

A proactive and adaptable approach to problem-solving and task management.

Whats in it for you

Your well-being is our priority and we back this up with a wealth of benefits :

Enjoy a competitive pay structure that includes incentives bonuses and more ways to increase your earnings.

Take advantage of flexible work arrangements and generous time off to support your personal and professional life.

Access a tailored benefits package including company-matched RRSPs to meet your unique needs.

Invest in your future through HUB-sponsored training and development programs with opportunities for tuition reimbursement to support your learning journey.

Rest easy with reimbursements for professional license fees and membership dues.

Special perks including discounts on events travel accommodations and personal home & auto insurance.

At HUB we believe that diversity drives innovation equity fosters opportunity and inclusion creates a culture where everyone thrives. We are committed to building a workplace that reflects the communities we serve and where every employee feels valued respected and empowered to bring their whole self to work. By embracing diverse perspectives and fostering an inclusive environment we cultivate a collaborative and dynamic team that delivers exceptional results for our clients and communities.

Why Choose HUB

When you choose HUB youre choosing a competitive exciting and friendly work environment that strategically positions you for longevity and offers significant advancement growth and success opportunities. To read more about HUB please visit - HUB International

Headquartered in Chicago Illinois Hub International Limited is a leading full-service global insurance broker and financial services firm providing risk management insurance employee benefits retirement and wealth management products and services. With more than 19000 employees in offices located throughout North America HUBs vast network of specialists brings clarity to a changing world with tailored solutions and unrelenting advocacy so clients are ready for tomorrow.

Through our dedication to excellence and innovation we are proud to have achieved the remarkable distinction of ranking 5th largest insurance brokerage worldwide! Were not just an insurance broker we bring clarity to a changing world with tailored solutions and unrelenting advocacy.

If youre interested in learning how you can grow your career at HUB visit our Careers Page to explore our opportunities.

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Required Experience : 2-5 years of relevant experience

Required Travel : No Travel Required

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Key Skills

Employment Type : Full-Time

Experience : years

Vacancy : 1

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