Administrative Assistant

MTW Employment Services; Greenstone; On-site; CAD 40,000 - 55,000; Full time

Job summary

MTW Employment Services is seeking an Administrative Assistant in Greenstone. This pivotal role involves managing office operations, handling inquiries, and supporting marketing initiatives. Ideal candidates should possess strong organizational and communication skills, along with a Grade 12 Diploma or equivalent. Flexibility for evening and weekend work is required, along with a willingness to participate in training.

Qualifications

• Strong written and verbal communication skills.
• Ability to prioritize work and manage time effectively.
• Willingness to learn custom software and participate in training.

Responsibilities

• Answer and direct inquiries professionally.
• Assist with day-to-day office operations and maintain filing systems.
• Organize meetings, prepare correspondence, and record meeting minutes.

Skills

Communication

Organizational Skills

Time Management

Computer Skills

Education

Grade 12 Diploma or equivalency

Job description

The Administrative Assistant is the first point of contact for the office. They shall assist in the efficient operation of the corporation and are accountable to the corporation’s Executive Director.

Flexibility is essential with extra hours occasionally required during evenings or weekends for board meetings, committee meetings, events, and travelling.

The successful applicant will be provided with on-the-job training and support.

DETAILS:

Administration

• Answer and direct all inquiries in a friendly and professional manner
• Assist with day-to-day operations of the office
• Assist with mail-outs, emails, and contacting clients
• Assist in the development and tracking of marketing
• Assist staff with loan, project and activity files
• Monitor and report on projects, events and activities
• Handle requests for information
• Update and maintain reports, policies and procedures as needed
• Assist staff with organizing meetings, events, activities, and workshops
• Prepare correspondence, meeting packages and agendas for scheduled meetings
• Record, compile and transcribe meeting minutes

Systems/Equipment

• Maintain electronic and hard copy filing system
• Input entries for projects and inquiries in loan management software
• Coordinate maintenance of office equipment

Other

• Attend internal and external meetings, events and activities on behalf of the GEDC
• Maintain and update the website, social media page, property database and business directory
• Ensure adequate stock of all stationery, office and kitchen supplies
• Maintain a clean and organized office at all times

QUALIFICATIONS:

• Grade 12 Diploma or equivalency with a combination of education and/or experience
• Strong written and verbal communication skills
• Strong organizational skills
• Strong time management skills and ability to prioritize work
• Strong computer skills and willingness to learn custom software
• Ability to work in a team environment and independently
• Willingness to participate in ongoing training/education opportunities
• Own a vehicle and ability to travel is an asset
• Bilingualism is an asset

Contact Nicole at [phone] ext 23. Interested applicants are invited to submit their resume in person at 114 1st Avenue NW, Geraldton or by email to [e-mail] before 4 pm on Friday, June 13th, 2025.