Administrative Assistant

RBC Dominion Securities; Greater Sudbury; On-site; CAD 45,000 - 60,000; Full time

Job summary

RBC Dominion Securities seeks an Administrative Assistant to support its advisory team in Greater Sudbury. You will play a vital role in client service by ensuring smooth operations, coordinating meetings, and assisting with various administrative tasks within the wealth management sector.

Benefits

Comprehensive Total Rewards Program

Leadership support for development

World-class training in financial services

Qualifications

• Strong Microsoft Office skills.
• Excellent time management and organizational skills.
• Demonstrated ability to provide professional client service.
• Exceptional verbal and written communication skills.

Responsibilities

• Coordinate and prepare meetings for Advisors with clients and prospects.
• Provide proactive client service with attention to detail.
• Assist with client onboarding and maintenance of existing accounts.

Skills

Microsoft Office

Customer Service

Organizational Skills

Communication

Job description

Be among the first 25 applicants

What is the opportunity?

RBC Dominion Securities is a relationship-focused investment and wealth management firm that consistently ranks #1 in Canada. We are proud of our collaborative, supportive culture that enables success at every level and equips us to help our clients achieve their financial goals.

Job Summary

The RBC Dominion Securities branch located in Sudbury is looking for a resourceful, empathetic, and collaborative individual to join our leading wealth management firm as an Administrative Assistant.

By providing ongoing, exceptional service and support to our clients and our Advisor team, you will help deepen existing relationships and welcome new clients. You will also ensure the smooth functioning of the advisory team by providing efficient internal support.

What will you do?

• Coordinate and prepare meetings for Advisors with clients and prospects.
• Provide proactive client service, focusing on problem resolution and attention to detail. Liaise with various departments as needed.
• Respond to client inquiries regarding account transactions, tax receipts, account reporting, etc.
• Assist with client onboarding and maintenance of existing client accounts.
• Ensure accurate and timely updates of documentation in compliance with internal controls and industry regulations. Maintain complete, up-to-date client files.
• Support the Advisor team and clients through the Wealth Management process, maintaining an audit of activities and priorities.
• Support assigned projects, conduct research, and share information with the team.

What do you need to succeed?

Must have

• Strong Microsoft Office skills
• Excellent time management and organizational skills
• Demonstrated ability to provide professional, warm, and friendly client service
• Exceptional verbal and written communication skills

Nice to have

• Canadian Securities Course (CSC) and Conduct and Practices Handbook Course (CPH)
• Knowledge of RBC Dominion Securities’ systems and procedures
• Experience in the securities industry is an asset

What’s in it for you?

We thrive on challenges, growth, and collaboration to deliver trusted advice that helps clients and communities prosper. Benefits include:

• A comprehensive Total Rewards Program with bonuses, flexible benefits, competitive salary, commissions, and stock options where applicable
• Leadership support for your development through coaching and opportunities
• The chance to make a meaningful impact on clients’ lives
• Work in a dynamic, collaborative, and high-performing team
• World-class training in financial services

Job Skills

Customer Service, Data Entry, Data Gathering & Analysis, Desktop Tools, Group Problem Solving, Interpersonal Skills, Knowledge Organization, Teamwork, Time Management, Word Processing Software

Additional Job Details

Address: 1361 PARIS ST: GREATER SUDBURY / GRAND SUDBURY

City: GREATER SUDBURY / GRAND SUDBURY

Country: Canada

Work hours/week: 37.5

Employment Type: Full-time, Contract (Fixed Term)

Platform: WEALTH MANAGEMENT

Pay Type: Salaried

Posted Date: 2025-05-28

Application Deadline: 2025-07-05

Applications accepted until 11:59 PM on the day prior to the deadline.

Inclusion and Equal Opportunity Employment

At RBC, we value diversity and inclusion, fostering a workplace where all employees feel supported, respected, and have opportunities to grow. We are committed to creating an environment of respect, belonging, and opportunity for everyone.

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