Administrative Assistant

Second Harvest; Golden Horseshoe; On-site; Full time

Job summary

A leading organization in food rescue is seeking an Administrative Assistant for their Etobicoke office. This role involves front reception duties, administrative support, and maintaining office operations. Ideal candidates are organized, customer-focused, and possess strong communication skills. This is a full-time contract position with a pay rate of $26 per hour, requiring candidates to be between 18 and 30 years of age.

Qualifications

• Must be between 18 and 30 years of age.
• Must have a valid Social Insurance Number.

Responsibilities

• Provide front reception coverage and administrative support.
• Maintain records of correspondence and respond to inquiries.
• Support office operations and assist with deliveries.

Skills

Communication

Organizational Skills

Customer Service

Attention to Detail

Education

Minimum one-year post-secondary education

Tools

Microsoft Office

Job description

Status: Contract Full-Time (8-week contract, beginning in June 2025)

Rate of Pay: $26 Per Hour

Location: Etobicoke, ON

Time Required on Site: 100%

Who We Are

Second Harvest is Canada’s largest food rescue organization and is a global thought leader on perishable food redistribution. We work with thousands of food businesses from across the supply chain to redirect unsold surplus food to non-profit organizations that feed communities in every province and territory. Our mission is to keep food where it belongs: On plates and out of landfills.

The Role

Second Harvest is looking for an organized and dedicated team player to join our team as an Administrative Assistant. This position will provide front reception support for our busy Etobicoke office, serving as the first point of contact and representing the organization in a positive and professional manner. They will also provide a wide range of administrative support for our Administration department. We are looking for someone with strong communication and interpersonal skills who can handle a variety of tasks throughout the day.

Your Impact

• Provide front reception coverage, keeping it tidy and presentable at all Greet and communicate with all visitors in a courteous, professional manner, and receive incoming food and monetary donations.
• Support with answering the general phone line and the main Second Harvest inbox, providing exceptional customer service. Respond to external calls and emails in a timely manner, redirecting when necessary.
• Maintain comprehensive records of email correspondences, phone calls, and in-person visits.
• Support and embody Second Harvest’s organizational culture and core values (Community, Environment, Integrity, Collaboration).
• Receive incoming deliveries and shipments, open and circulate office mail, and arrange outgoing deliveries and courier services for rush items when needed.
• Provide backup support for conducting regular counts for office supplies and inventory.
• Provide support in maintaining cleanliness and functionality of office equipments.
• Respond to staff inquiries/requests and provide administrative support to colleagues to ensure the efficient operation of the office.
• Provide support in closing and/or opening duties where applicable.
• Serve as cultural ambassador by providing orientation and training to new employees on administrative procedures and policies, using office equipment (printers, mail machines, etc.), and other general office procedures.
• Perform other related duties as required or assigned to support the overall goals of the organization.

Who You Are

• Funded through Canada Summer Jobs, to be eligible for this opportunity, candidates must:
  • beYouth between 18 and 30 years of age at the start of the employment.
  • be aCanadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the employment, and
  • have avalid Social Insurance Number at the start of employment and be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations.
• Education: Completion of a minimum of one-year post-secondary education preferably in a related field of study.
• Passionate: You are inspired by the work of Second Harvest and our vision of “No No Hunger.”
• Customer-Focused: You have demonstrated success in a customer service or customer-facing role.
• Communicator: You have strong verbal/written communication skills and are comfortable talking to anyone. You can write and present information in a clear and concise manner to a variety of audiences.
• Organized: You have strong organizational and time management You have a very keen attention to detail coupled with the ability to multitask.
• Detail-Oriented: You are proud of your work and know that cutting corners isn’t an option. You are thorough, accurate, and can execute repetitive tasks with precision and efficiency.
• Diligent: You know how to get the job done, doing whatever it takes to meet and exceed goals.
• Proficient with Microsoft Office suite of products (Word, Excel, PowerPoint, Outlook).
• A motivated self-starter: capable of learning on the job and resolving situations with a positive attitude.
• Professional, and able to maintain confidentiality at all times.

Please submit your cover letter and resume using the online portal. Consideration of applications will begin immediately and continue until the position is filled. Only electronic applications will be accepted.

We strongly encourage applications from all candidates, especially those from equity-deserving groups, including but not limited to racialized persons/persons of colour, Indigenous peoples, women, persons with disabilities, and members of the LGBTQ2S+ community.

Second Harvest is committed to an inclusive and accessible recruitment and selection process. Please let us know if you require any accommodations.

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Are you between 18 and 30 years of age at the start of employment? Select...

Are you a Canadian citizen, permanent resident, or a person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of employment? Select...

Do you have a valid Social Insurance Number at the start of employment and are you legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations? Select...