Administrative Assistant

Jobbe; Fredericton; On-site; CAD 32,000 - 37,000; Part time

Job summary

University of New Brunswick – Fredericton is seeking an Administrative Assistant to support the Early Childhood Centre and related department functions on-campus. The role involves clerical tasks, invoicing, and coordinating with faculty, staff, and families.

The position requires a diploma in office administration, 3–5 years of experience, strong communication, and the ability to manage multiple tasks within NB standards.

Qualifications

• Diploma in office administration or business administration.
• 3-5 years of administrative experience.
• Excellent interpersonal and communication skills.
• Ability to prioritize and manage multiple tasks.
• Experience with basic accounting and familiarity with records.
• Familiarity with University Policies and Procedures.

Responsibilities

• Maintain filing systems, office files, and account binders.
• Order office and classroom supplies; coordinate printing orders.
• Co-monitor ECC email; respond to inquiries.
• Prepare invoices and deposits.
• Assist with travel planning for faculty and guests.
• Maintain and publish information on the Early Childhood Centre website.
• Negotiate and book facilities and catering for workshops.
• Manage accounts payable and receivable.
• Maintain staff records per NB Day Care Standards.
• Assist with renewal licences and annual funding filings.

Skills

Interpersonal skills

Communication

Prioritization

Accounting basics

Education

Diploma in office administration or business administration

Tools

Microsoft Office

Job description

WHAT WE OFFER

University of New Brunswick – Fredericton, New Brunswick, Canada

Job Type: Part-time

Job Posted: 5 days ago

Closing Date: September 17, 2026 at 4:00 PM

Salary: $23.10 - $27.03 CAD hourly

Term: 10-month Term | Location: Fredericton | Work Arrangement: On-Campus

Standard Work Hours: Mon - Fri | 8:15 am - 4:30 pm | 25 hours per week

Part-time schedule to be determined within the regular working hours, in discussion with the department

YOUR FOCUS

Reporting to the Children's Centre Lead/Faculty of the UNB Early Childhood Centre and working directly with the Early Childhood Team, the Administrative Assistant is responsible for providing administrative support and assisting with the daily operation within Early Childhood Education and the UNB Children's Centre.

• Maintain filing systems, office files, and account binders.
• Order office and classroom supplies and coordinate printing orders.
• Co-monitor the ECC email account and respond to general classroom and waitlist inquiries.
• Prepare and submit invoices and deposits.
• Assist faculty, staff, and guest speakers with travel planning and arrangements.
• Maintain and publish information on the Early Childhood Centre website.
• Negotiate and book facilities and catering for local and regional Early Childhood Centre workshops throughout the province.
• Manage accounts payable and receivable activities.
• Maintain staff records in accordance with New Brunswick Day Care Standards.
• Apply for the annual renewal licence for the UNB Children's Centre.
• Facilitate applications for external funding for Enhanced Support Workers and electronically file QIFS annual applications and quarterly reports.
• Maintain and update family and staff handbooks and coordinate their printing and distribution.
• Communicate with families, collect and negotiate fees, maintain a five-year waiting list, and prepare and distribute tax receipts.
• Conduct monthly financial reconciliations of parent payments through the ECC and BMO accounts and transfer parent e-transferred payments from the BMO account to the ECC account.
• Support the Children's Centre with general work orders and repairs and coordinate bookings for the kitchen, rink, and buses.
• Prepare staff change forms for submission to the Dean or Associate Dean, as required.
• Assist with classroom tours for families and inspectors, as required.
• Perform other related duties as assigned.

WHAT YOU BRING

• Diploma in office administration or business administration.
• 3-5 years of administrative experience.

ADDITIONAL STRENGTHS

• Excellent interpersonal and communication skills.
• Ability to receive faculty, students, early childhood educators, children and their families, inspection officers and community members in a courteous manner.
• Strong ability to prioritize and complete multiple tasks.
• Experience and knowledge of fundamental accounting.
• Familiarity with University Policies and Procedures.
• Skilled in using a variety of computer applications.

ABOUT US

University of New Brunswick

The University of New Brunswick employs more than 3,200 full- and part-time staff, including faculty, support staff and students. UNB values people and we have proudly been named as one of Canada's Top 100 Employers for 2026.

UNB is situated on the unceded territory of the Wolastoqiyik and Mi'kmaq peoples along the banks of the beautiful and bountiful Wolastoq river, a region recognized worldwide for its natural beauty. UNB is a comprehensive university with a long history of excellence in teaching and research.

COMMITMENT TO EQUITY, DIVERSITY & INCLUSION

The University of New Brunswick is committed to employment equity and fostering diversity within our community and developing an inclusive workplace that reflects the richness of the broader community that we serve. The University welcomes and encourages applications from all qualified individuals who will help us achieve our goals, including women, visible minorities, Indigenous persons, persons with disabilities, persons of any sexual orientation, gender identity or gender expression. Preference will be given to Canadian citizens and permanent residents of Canada.

We thank all who apply; however, only those selected for an interview will be contacted.