Administrative Assistant

Municipal Group of Companies; Fredericton; On-site; CAD 40,000 - 50,000; Full time

Job summary

A construction company in Fredericton is hiring an Administrative Assistant for a full-time position. The role involves supporting various departments, managing employee data, and maintaining office supplies. Candidates should have post-secondary education and strong communication skills, along with proficiency in Microsoft Office. A comprehensive benefits package is offered, along with opportunities for advancement.

Benefits

Comprehensive pension plan

Benefits package

Opportunities for advancement

Training and development

Qualifications

• Strong communication and organizational skills are essential.
• Ability to exercise discretion and maintain confidentiality.
• Experience with payroll and accounts payable is beneficial.

Responsibilities

• Answer and direct phone calls.
• Maintain employee data and ensure work history accuracy.
• Compile reports on asset hours and mileages.
• Manage accounts payable invoices.
• Maintain office supply inventory.
• Organize physical and electronic filing systems.

Skills

Interpersonal skills

Communication skills

Organizational skills

Attention to detail

Microsoft Office Suite proficiency

Ability to work independently

Ability to multi-task

Confidentiality

Education

Post-secondary education

Tools

Microsoft Office Suite

Accounting software

Job description

Dexter Construction is currently seeking a bright, detail-oriented individual for the permanent, full-time position of Administrative Assistant. The successful candidate will work closely with the various departments to provide support for Dexter Construction operations. This position is based in Fredericton, New Brunswick.

Required Knowledge, Skills, Abilities, Education, And Experience

• Post-secondary education (community college or other)
• Excellent interpersonal, communication, and organizational skills
• Ability to exercise discretion and confidentiality
• Ability to meet strict deadlines, prioritize, and multi-task
• High attention to detail and accuracy
• Ability to work both independently and with a team
• Proficient with the Microsoft Office Suite (Outlook, Excel, Word, SharePoint, Teams)
• Previous experience with accounting software considered an asset
• Understanding of Payroll and Accounts Payable
  
  

Primary Duties And Responsibilities

• Answer and direct phone calls
• Enter daily employee data from timecards and ensure work history is up to date and complete for each pay cycle
• Compile and report asset hours and mileages
• Issue purchase orders
• Enter accounts payable invoices
• Book hotels for out-of-town employees
• Send out mail, email, faxes and distribute incoming documents
• Maintain office supply inventory
• Maintain office filing system – physical and electronic
• Other duties, as required
  
  

A comprehensive pension and benefits package are offered with this position along with opportunities for advancement and training and development.

Application Process

Completed applications should be submitted to:

Human Resources

Attention: Emily Turnbull

Via Email: [e-mail]

Please reference “Administrative Assistant” in the subject line.

We are an equal opportunity employer that encourages all interested candidates to submit a detailed resume.

We would like to thank all those who apply; however only those selected for an interview will be notified.