Administrative Assistant

Plains All American Pipeline; Fort Saskatchewan; On-site; CAD 50,000 - 65,000; Full time

Job summary

A leading energy company in Fort Saskatchewan is looking for an Administrative Assistant. This position involves providing high-level administrative support to facility staff and engaging with management to ensure smooth operations. The successful candidate will receive competitive benefits and work in a dynamic team-oriented environment.

Benefits

Medical/Dental/Vision benefits

RRSP matching

9/80 work schedule

Qualifications

• 5+ years’ administrative experience required.
• Excellent written, verbal, and interpersonal communication skills.
• Oil and gas industry experience preferred.

Responsibilities

• Provide administrative support to facility staff and area supervisors.
• Assist with security badge issuance and contractor orientations.
• Maintain district SharePoint site indexes and files.

Skills

Communication

Organizational skills

Microsoft applications

Education

Certificate in Office Administration

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

SharePoint

Teams

PowerPoint

Job description

Job Type:

Regular

Plains Midstream Canada (PMC) is an industry-leading transportation and midstream provider specializing in transportation, storage, processing and marketing solutions for crude oil and natural gas liquids (NGLs). PMC also operates strategically-located facilities for crude oil and NGL storage, separates NGL from natural gas and fractionates NGL into pure liquid petroleum gas (LPG) products, including propane and butane.

Fueled by our strong leadership team and a dedicated employee base, combined with our expertise in marketing, logistics and our asset base, PMC is well-positioned to provide our customers with flexible, value-added services now and in the future.

Our Operations department is a talented group of professionals who are committed to conducting our business in a manner that ensures the safety and security of the public, our employees and contractors, our assets and the environment. We want consistent and predictable operations done the right way, every time.

Plains is currently looking to fill the position of Administrative Assistant at our Fort Saskatchewan facility (PFS). Working in our NGL Operations West district, you will report to the Plant Manager and provide high caliber administrative assistance to facility staff, area supervisors, and director. In addition, you will be a key liaison with our other district offices and Calgary corporate.

The successful candidate will be eligible for company benefits including medical / dental / vision, RRSP matching and 9/80 schedule from the first day of employment.

Responsibilities:

• Provide general reception and administrative services (responding to visitors and answering switchboard)
• Assist all visitors and contractors with required orientations and issue/audit security badges; coordinate with Contractor Safety personnel concerning ISNetworld compliance
• Oversee Senior Management site visits and on-site requirements (workspace, PPE, etc.)
• Prepare, create, and distribute various reports using Microsoft Office tools
• Create meeting agendas, minutes, and action trackers, tracking actions to completion
• Provide administrative support including but not limited to updating phone lists, ordering stationery and office supplies, maintaining photocopiers, distributing mail, maintaining email distribution lists and meeting room calendars, completing expense reports, filing ATW permits
• Provide fleet administration for PFS
• Assist and coordinate with HSE and PSM personnel on exercises, emergency responses, meetings, etc. as required and assigned
• Maintain employee training records and coordinate employee training
• Provide confidential and administrative support to manager and Area Management Team (AMT)
• Maintain district SharePoint site indexes and files
• Execute document control and records management, maintaining the integrity of associated systems
• Complete Terminal Boss updates as required and assigned
• Arrange ad hoc functions as required

Qualifications:

• Certificate inOffice Administration or equivalent business diploma preferred
• 5+ years’ administrative experience
• Proficient in Microsoft applications including Word, Excel, Outlook, SharePoint, Teams, PowerPoint
• Self-starter with a strong sense of urgency and responsibility
• Able to work with minimal supervision
• Excellent written, verbal, and interpersonal communication skills
• Oil and gas industry experience preferred
• Able to contribute to and thrive in a busy team environment
• Excellent organizational and time management skills
• Demonstrated initiative and strong work ethic
• Permanent residency within 120 km of the Fort Saskatchewan facility
• Valid driver’s license with a clean abstract
• Cleared criminal history (background) and satisfactory reference checks
• Compliance with the Company’s drug and alcohol policy including pre-employment D&A testing #Plains

Our employees drive our success. At Plains, hard work is rewarded with competitive compensation and a top-tier benefits program designed to keep you safe, healthy and happy. We work hard to deliver exceptional results to our stakeholders while also respecting our employees’ need for personal and family time, which is reflected in our great benefits program . As part of our goal to be an employer of choice, Plains is also committed to doing business in a sustainable and responsible manner. To learn more about our Sustainability and ESG (environmental, social and governance) initiatives, visit our dedicated Sustainability page

Salary details estimated by job boards such as Indeed, Glassdoor, and LinkedIn do not represent Plains’ compensation structure. We thank all candidates for their interest; however, only those selected for an interview will be contacted.

By submitting your resume, you consent to the collection, use and necessary disclosure of the personal information provided during the application and selection process. Learn more.

All applicants not chosen for an interview shall have all personal information permanently deleted or disposed of with the exception of their resume, which will be kept on file in the event that another suitable position becomes available.