Administrative Assistant

Aker Solutions ASA; Fort McMurray; On-site; CAD 45,000 - 60,000; Full time

Job summary

A leading company in the energy sector is seeking an Administrative Assistant for its Asset Integrity Management Team in Fort McMurray. This temporary position offers the potential for long-term employment, supporting Business Unit Managers. The role involves management support, organizing meetings, and ensuring compliance with site access requirements. Ideal candidates will have strong organizational skills and experience in a similar role.

Benefits

Professional development and career opportunities

Competitive pay and benefits

Healthy work-life balance

Qualifications

• Previous experience in a similar role, ideally in a site-based event environment.
• Ability to work independently and as part of a team.

Responsibilities

• Assist Managers with calendar and meeting support.
• Facilitate meetings, keep minutes.
• Prepare routine documentation and other administrative tasks.

Skills

Organizational Skills

Problem Solving

Attention to Detail

Teamwork

Tools

Microsoft Office Suite

Job description

Join us in solving global energy challenges for future generations.

At Aker Solutions, we are committed to helping the energy industry and broader society #PowerTheChange towards a low-carbon future.

We are changemakers and problem solvers with more than 180 years of experience. Our ambitions are high. By 2030, renewables and low-carbon solutions for oil and gas will make up two-thirds of our business. Do you want to be a part of driving the transition?

Our Asset Integrity Management Team in Fort McMurray is looking for a Administrative Assistant to support our Client's Business Unit Managers on site at each Facility, located approximately 70KM outside of Fort McMurray. The position is temporary with the potential for long-term employment, starting around June 2025.

The work schedule is 4 days on, 3 days off.

What will you be doing?

Management Support

• Assist Managers with calendar and meeting support.
• Maintain the organization chart for your Managers.
• Approve IS / IT (MyRequests) requests as received and appropriate.
• Review and approve quarterly Maximo security reports on behalf of Managers.
• Process CNSOP requests submitted by contractors.
• Onboard and de-mobilize staff and contractors as required.
• Review and update manpower lists for network extensions and contract renewals.
• Review and approve site and visitor access, camera, and vehicle passes as required.
• Maintain site schedule for staff and contractors.
• Calculate and provide manpower reporting and histograms for outage events upon request.
• Support continuous improvement (CI) and 4DX initiatives.
• Prepare routine documentation and other administrative, project, or correspondence tasks.

Meetings & Reports

• Facilitate meetings, keep minutes.
• Compile and provide management reports as required.
• Facilitate monthly safety meetings, track safety points and compliance.
• Coordinate with management to facilitate town hall meetings and communication activities.

Qualifications

• Previous experience in a similar role, ideally in a site-based event environment.
• Strong organizational, prioritization, and problem-solving skills with high attention to detail.
• Ability to work in a fast-paced, dynamic environment with changing priorities.
• Ability to work independently and as part of a team.
• Ability to handle high stress and tight deadlines while maintaining accuracy.
• Meet site access requirements, including drug and alcohol screening.
• Proficient in Microsoft Office Suite and interested in various technologies.
• Candidates local or Alberta-based are preferred.

Why work with us?

• Professional development and career opportunities.
• Competitive pay and benefits.
• Healthy work-life balance.

Interested? Contact us.

We thank all applicants; only those selected for interviews will be contacted.

Diversity, Equity, and Inclusion

We aim to create a workplace where everyone can perform at their best by fostering diversity and inclusion. We welcome applications from all backgrounds and encourage supportive adjustments throughout the recruitment process.

About Aker Solutions

Aker Solutions provides integrated solutions, products, and services to the global energy industry, focusing on low-carbon oil and gas production and renewable energy development. We employ approximately 11,000 people across more than 15 countries.