Administrative Assistant

Desjardins Group; Farnham; Hybrid; CAD 30,000 - 60,000; Full time

Job summary

A leading financial institution in Quebec is seeking an administrative support professional to assist managers with various tasks. Responsibilities include document production, event logistics, and internal management support. Candidates should have a trade school diploma and two years of relevant experience, along with proficiency in French. This position offers a competitive salary, flexible vacation, and other benefits depending on eligibility.

Benefits

Competitive salary and annual bonus

4 weeks of flexible vacation

Defined benefit pension plan

Group insurance including telemedicine

Reimbursement of health and wellness expenses

Qualifications

• A minimum of two years of relevant experience.
• Knowledge of French is required.
• Other combinations of qualifications and experience may be considered.

Responsibilities

• Support the general manager and/or managers in planning and coordinating management activities.
• Produce various documents including reports and statistics.
• Organize logistics for events such as meetings and training courses.
• Manage and track internal management administrative tasks.

Skills

Action oriented

Communicates effectively

Customer Focus

Nimble learning

Plans and aligns

Situational adaptability

Education

Trade school diploma in a related field

Job description

Overview

The incumbent supports the general manager and/or the manager(s) of a small-sized caisse in carrying out various administrative support and secretarial activities, as per managers' detailed instructions. He or she assists with carrying out management activities, as needed.

Responsibilities

• Support the general manager and/or the manager(s) in planning and coordinating management activities and input and track scheduling information. Follow up on phone calls, emails and mail for managers

• Produce various documents (e.g. records, minutes, reports, statistics, and balance sheets)

• Participate in organizing logistics for various events (e.g. team meetings, committees, general meetings, training courses, telephone conferences, travel, public relations activities)

• Perform various internal management administrative tasks (e.g. tracking sales, maintaining the scorecard, monitoring expense accounts, managing inventory and equipment, conducting performance evaluations)

• Manage documents and update records related to various sectors (e.g. filing, purging and storage) in accordance with current practices and regulations

• Perform various secretarial duties including drafting, formatting, updating, creating and revising the language of information documents generated by various sectors

• Support the general manager and/or managers in retrieving information, carrying out business processes and using information systems

What we offer

• Competitive salary and annual bonus

• 4 weeks of flexible vacation starting in the first year

• Defined benefit pension plan that provides predictable, stable income throughout retirement

• Group insurance including telemedicine

• Reimbursement of health and wellness expenses and telework equipment

* Benefits apply based on eligibility criteria.

What you bring to the table

• Trade school diploma in a related field

• A minimum of two years of relevant experience

• Please note that other combinations of qualifications and relevant experience may be considered

• Knowledge of French is required

Action oriented, Communicates effectively, Customer Focus, Differences, Nimble learning, Plans and aligns, Situational adaptability

#LI-Hybrid

Trade Union (If applicable)

At Desjardins, we believe in equity, diversity and inclusion. We\u2019re committed to welcoming, respecting and valuing people for who they are as individuals, learning from their differences, embracing their uniqueness, and providing a positive workplace for all. At Desjardins, we have zero tolerance for discrimination of any kind. We believe our teams should reflect the diversity of the members, clients and communities we serve.

If there\u2019s something we can do to help make the recruitment process or the job you\u2019re applying for more accessible, let us know. We can provide accommodations at any stage in the recruitment process. Just ask!

Job Family

Administration (FG)

Unposting Date

2025-10-2