Administrative Assistant

Ackard Contractors; Edmonton; On-site; CAD 42,000 - 52,000; Full time

Job summary

A construction company in Edmonton is seeking an organized and motivated Administrative Assistant to support their Estimating & Purchasing department. The role involves managing schedules, preparing reports, and coordinating with trades and suppliers. Applicants should have strong administrative skills and a willingness to learn. Competitive compensation and comprehensive benefits are offered.

Benefits

Comprehensive Health Benefits

Employee Family Assistance Program

Voluntary RRSP Plan

Competitive Compensation

Training and Development

Qualifications

• At least 1 year of experience in administrative roles.
• Experience in the construction industry is an asset.
• Ability to work collaboratively in a team environment.

Responsibilities

• Manage the Estimating Department's task schedule.
• Track daily progress and prepare reports for meetings.
• Collaborate with Senior Estimators to gather project details.

Skills

Strong administrative skills

Organizational skills

Communication skills

Familiarity with construction materials

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Job Description

Salary : $42,000 - $52,000

Why Join Us?

Ackard has been a trusted name in Edmonton for over 40 years, known for quality craftsmanship and homes that truly stand out. We're a close-knit team that takes pride in our work, supports each other, and genuinely enjoys what we do. Every project is a chance to be creative, solve problems, and see the real impact of your skills. Our culture is built on honesty, integrity, respect, passion, and continuous growth—values we live every day, not just post on a wall. If you're looking for a place where you can do great work, feel at home, and have some fun along the way, Ackard is the place to be.

What You'll Do

In this role, you'll act as an administrative assistant to our Estimating & Purchasing department to ensure effective purchase order management, meticulous contract administration, and efficient scheduling of trade appointments. Your attention to detail, organization skills, and ability to thrive in a fast-paced environment will contribute to the seamless execution of our renovation projects.

Here's a breakdown of what your day-to-day might include:

• Manage the Estimating Department's task schedule, ensuring timelines and milestones are met.
• Track daily progress and prepare clear, concise reports for weekly meetings, including meeting minutes.
• Collaborate with Senior Estimators to gather project details such as blueprints, specifications, and supporting documents.
• Input and organize estimating data using company software to support accurate analysis and reporting.
• Compile and distribute complete tender packages to trades and suppliers.
• Assist with reconciliations and documentation packages for various departments.
• Prepare and manage purchase orders to ensure timely material and supply procurement.
• Coordinate trade appointments and deliveries with subcontractors and suppliers to maintain project schedules.
• Maintain organized records of contracts, change orders, and related correspondence.
• Support ongoing improvements to estimating systems, tools, and processes.
• Provide backup reception and administrative support for the front desk, including answering phones and greeting visitors as needed.
• Other duties as assigned.

What You Bring

We're looking for someone who's organized, motivated, and ready to learn. You don't need to know everything but you should be curious, detail-oriented, and willing to roll up your sleeves.

• Strong administrative skills with at least 1 year of experience.
• Experience in the construction industry (especially in assisting estimating or purchasing) is an asset.
• Familiarity with purchase order management, contract administration, and scheduling are assets.
• Familiarity with construction materials and trade practices.
• Strong organizational and time management skills, with the ability to prioritize tasks effectively.
• Strong communication skills, both written and verbal.
• Comfortable using Microsoft Word, Excel, and Outlook as well as learning new systems.
• Ability to work collaboratively in a team environment and maintain positive relationships with colleagues, subcontractors, and suppliers.
• Eagerness to learn, grow, and build your career with Ackard.

Working Conditions

• Primarily office-based with regular computer use; involves sitting for extended periods.
• This is a full-time, Monday to Friday, 8 am – 5 pm office-based position located at our Edmonton office.
• Frequent use of standard office equipment, including keyboard, mouse, printer, and scanner.
• Occasional walking, bending, and light lifting (up to 15 lbs) may be required.
• Regular interaction with internal teams and external vendors, requiring strong communication and multitasking in a busy environment.
• Must be comfortable working with deadlines and shifting priorities in a fast-paced, collaborative setting.

What We Offer

We believe great people deserve great support. Here's what you can expect when you work with us:

• Competitive Compensation: We offer a salary that reflects your skills and experience.
• Comprehensive Health Benefits: Coverage for dental, prescriptions, vision care, and extended health services like chiropractic, physiotherapy, and massage therapy.
• Disability Insurance: Short-term and long-term disability coverage for peace of mind.
• Life Insurance: Protecting you and your loved ones.
• Employee Family Assistance Program: Support for you and your family with confidential counseling and resources.
• Voluntary RRSP Plan: With company contributions to help you plan for your future.
• Bonuses: Spot bonuses for going above and beyond, a job well done, and top-notch performance.
• Training and Development: Opportunities for training, career growth, and skills development.
• Positive, Team-Driven Culture: Join a team that values collaboration, respect, and continuous learning.
• Recognition: Birthday, work anniversary, and milestone recognition.
• Holiday Shutdown: Enjoy a break with our shutdown over the Christmas holidays.
• Team-Building Activities: Participate in social events and activities to bond with your team.
• Mileage Reimbursement: Reimbursement for travel-related expenses when required.
• Work-Life Balance: We prioritize your well-being with little to no overtime and no overnight travel for work.

Work With Purpose

At Ackard, we're guided by our core values: honesty, integrity, respect, passion, and a dynamic culture. We take pride in both the work we do and the relationships we build along the way. If you're looking to grow your skills, contribute to projects that matter, and enjoy a workplace where every day brings something new, we'd love to hear from you.

We're an Equal Opportunity Employer

Ackard Contractors Ltd. is committed to providing a respectful, fair, and welcoming workplace for all employees. We hire based on the best experience, skillset, qualifications, and fit for both the company and role. We do not discriminate on the basis of race, religious beliefs, colour, gender, gender identity or expression, physical disability, mental disability, age, ancestry, place of origin, marital status, or sexual orientation.