Administrative Assistant

Actalent; Edmonton; Hybrid; CAD 30,000 - 60,000; Full time

Job summary

A global leader in engineering services seeks an experienced Administrative Assistant in Edmonton. Responsibilities include maintaining contract records, ensuring compliance with trade agreements, and providing training on records management. The ideal candidate has strong experience in administrative support and Microsoft Office, with a supportive hybrid work environment. The pay range is $18.00 - $20.00/hr.

Qualifications

• 3 years of experience in administrative support and data entry.
• 2 years of relevant experience in a similar role.
• 1 year of experience coordinating contract documents.

Responsibilities

• Maintain contract records within the CLM system.
• Ensure compliance with Canadian trade agreements.
• Provide training on records management.

Skills

Administrative support

Data entry

Proficiency in Microsoft Office Suite

Education

Post-secondary education in supply chain, procurement, business, or related field

Post-secondary education in office administration

Tools

MS 365 SharePoint Online admin portal

Oracle 12.1.2

Job description

Job Title : Administrative Assistant

Job Description

The Administrative Assistant position involves securing contract signatures from vendors and facilitating the procurement and exchange of contract documentation among internal and external stakeholders. This role requires methodical maintenance of contracts within the Contract Lifecycle Management (CLM) system, ensuring accuracy and compliance with Canadian trade agreements and organizational policies. Additionally, the position provides training and assistance on records management policies and supports financial and supply chain systems to enhance healthcare delivery.

Responsibilities

• Maintain contract records within the CLM system.
• Ensure compliance with Canadian trade agreements and organizational policies.
• Route audit and FOIP information requests.
• Provide training on records management policies and procedures.
• Facilitate access to procurement systems and manage user accounts.
• Proof and format system access documents.
• Track records in Excel.
• Answer phone calls and emails.
• Create documents as required.
• Act as a point of contact for stakeholders.
• Provide administrative support to Contract Coordinators.
• Review requests from the AHS Contracting department.
• Process and triage submitted requests.
• Support access to various online platforms.

Essential Skills

• Proficiency in administrative support and data entry.
• Expertise in Microsoft Office Suite tools with 3 years of experience.
• 2 years of relevant experience in a similar role.

Additional Skills & Qualifications

• Post-secondary education in supply chain, procurement, business, or related field (minimum 2-year diploma).
• Post-secondary education in office administration.
• 1 year of experience with MS 365 SharePoint Online admin portal.
• 1 year of experience in coordinating contract documents.
• 1 year of working experience with Oracle 12.1.2.

Work Environment

This is a Hybrid role primarily working remotely, with occasional in-office meetings in Edmonton, AB. Standard work hours are 8:15 AM to 4:30 PM Alberta time, Monday through Friday, excluding provincial holidays. The office is located at Telus Plaza North Tower, Edmonton, AB. Travel and associated expenses to and from Edmonton for meetings are at no cost to the Province.

Pay and Benefits

The pay range for this position is $18.00 - $20.00 / hr.

Workplace Type

This is a hybrid position in Edmonton, AB.

À propos d'Actalent :

Actalent est un chef de file mondial des services d’ingénierie et de sciences et des solutions de talents. Nous aidons les entreprises visionnaires à faire progresser leurs initiatives en matière d’ingénierie et de science en leur donnant accès à des experts spécialisés qui favorisent la mise à l’échelle, l’innovation et la mise en marché rapide. Avec un réseau de près de 30,000 consultants et plus de 4,500 clients aux États-Unis, au Canada, en Asie et en Europe, Actalent est au service d’un grand nombre d’entreprises du classement Fortune 500.

Actalent est un employeur souscrivant au principe de l’égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l’âge, de la couleur, de la religion, des origines nationales, du statut d’ancien combattant, d’un handicap, de l’orientation sexuelle, de l’identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

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