Administrative Assistant

Stantec; Edmonton; On-site; CAD 40,000 - 60,000; Full time

Job summary

A leading company in Alberta is seeking an experienced Administrative Assistant for their Calgary Office. You will play a crucial role in supporting the Water team with various clerical and organizational tasks. The ideal candidate should possess a high school diploma and have substantial administration experience, demonstrating strong organizational skills and proficiency in MS Office Suite. This full-time position offers a dynamic work environment and the chance to learn and grow within a reputable firm.

Qualifications

• Minimum of 5-10 years’ administration experience.
• Proficiency in project financial administration is a plus.
• Experience with specifications, contracts or reports valued.

Responsibilities

• Perform clerical tasks like data entry, filing, and photocopying.
• Manage calendars and schedule meetings.
• Coordinating travel itineraries and processing expense reports.

Skills

Organizational skills

Attention to detail

Communication skills

Initiative

Education

High School Diploma

Tools

MS Office Suite

Job description

An exciting opportunity has opened up in the Calgary Office to join a highly functioning team as an Administrative Assistant! In this role, you will be responsible for supporting our Alberta Water team.

Your Key Responsibilities

• Performing clerical tasks including, inter office mail distribution, couriers, data entry, filing, photocopying, scanning etc.
• Managing calendars, scheduling meetings, booking meeting rooms, organizing lunches, and handling any special requests.
• Coordinating travel itineraries and arrangements.
• Monitoring and supporting weekly timecards submissions
• Reviewing project and internal submittals in MS office suite including templating, editing and formatting.
• Processing expense reports
• Record and Distribute Invoices
• Perform other administrative duties as required.
  
  

Your Capabilities And Credentials

• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Must be willing and able to take initiative when needed.
• Flexibility to learn new skills.
• Proficiency in project financial administration would be considered an asset.
• Experience compiling and preparing specifications, contracts or reports would be considered an asset.
• Proficiency in all MS Office Suite.
  
  

Education And Experience

• High School Diploma with minimum of 5-10 years’ administration experience.
• Position will primarily work in an office setting.
  
  

Primary Location: Canada | AB | Calgary

Organization: 1101 Water-CA Alberta-Calgary AB

Employee Status: Regular

Travel: No

Schedule: Full time

Job Posting: 25/06/2025 04:06:51

Req ID: 1001171