administrative assistant

Job Solutions; Edmonton; On-site; CAD 35,000 - 45,000; Full time

Job summary

A leading company in Edmonton is seeking a dedicated administrative assistant to manage office tasks, coordinate events, and ensure smooth operations. The ideal candidate will possess strong communication skills and the ability to multitask effectively in a fast-paced environment. This role requires on-site presence to facilitate daily operations and support various administrative functions.

Qualifications

• 7 months to less than 1 year of experience is required.

Responsibilities

• Arrange and co-ordinate seminars and conferences.
• Open and distribute mail and other materials.
• Schedule and confirm appointments.

Skills

Attention to detail

Excellent oral communication

Excellent written communication

Ability to multitask

Education

Secondary (high) school graduation certificate

Tools

MS Excel

MS Access

Electronic scheduler

Electronic mail

Job description

Overview

Languages

English

Education

• Secondary (high) school graduation certificate
  
  

Experience

7 months to less than 1 year

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Open and distribute mail and other materials
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
  
  

Experience and specialization

Computer and technology knowledge

• MS Excel
• Electronic scheduler
• MS Access
• Electronic mail
  
  

Additional information

Transportation/travel information

• Public transportation is available
  
  

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Tight deadlines
• Attention to detail
• Repetitive tasks
  
  

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Team player
• Reliability
  
  

Employment groups

This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:

Support for persons with disabilities

• Provides physical accessibility accommodations (for example: ramps, elevators, etc.)
• Provides awareness training to employees to create a welcoming work environment for persons with disabilities
• Applies accessible and inclusive recruitment policies that accommodate persons with disabilities
  
  

Support for newcomers and refugees

• Recruits newcomers and/or refugees who were displaced by a conflict or a natural disaster (for example: Ukraine, Afghanistan, etc.)
• Supports newcomers and/or refugees with foreign credential recognition
• Offers mentorship programs that pair newcomers and/or refugees with experienced employees
• Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees
  
  

Support for youths

• Offers on-the-job training tailored to youth
• Offers mentorship, coaching and/or networking opportunities for youth
• Provides awareness training to employees to create a welcoming work environment for youth
  
  

Support for Indigenous people

• Offers mentorship, coaching and/or networking opportunities for Indigenous workers
• Facilitates access to Elders who can offer support and guidance to Indigenous workers