Administrative Assistant

Associated Engineering; Edmonton; Hybrid; CAD 55,000 - 75,000; Full time

Job summary

A civil engineering firm in Edmonton is seeking an experienced Administrative Assistant to join their team. This role involves a variety of administrative and office support tasks in a fast-paced environment. The ideal candidate will have over 8 years of experience, advanced proficiency in Microsoft Office tools, and excellent communication skills. The position offers a hybrid work model and competitive benefits, including a fitness allowance and professional growth support.

Benefits

Fitness allowance

Pension plan

Professional growth support

On-site fitness center

Discounted childcare rates

Social Club activities

Qualifications

• 8+ years' administrative experience in a professional office environment.
• Technical writing and editorial experience are assets.
• Experience in the environmental/engineering consulting industry is an asset.
• Experience with marketing/business development activities is an asset.

Responsibilities

• Coordinating administrative systems and processes.
• Preparing reports, contract documents, and presentation slides.
• Assisting and coordinating project delivery.
• Completing editorial reviews of written deliverables.

Skills

Advanced skills in Microsoft Word

Advanced skills in Excel

Advanced skills in PowerPoint

Excellent oral communication skills

Excellent written communication skills

Education

Undergraduate degree or diploma in business administration

Tools

SharePoint

Photoshop

Illustrator

Job description

Join to apply for the Administrative Assistant role at Associated Engineering .

Job Description

We are searching for a talented Administrative Assistant to join our team in Edmonton .

This position involves a range of administrative and office support activities to facilitate the efficient operation of our teams. You are a natural team player who is detail-oriented and an excellent communicator with effective organizational skills. You enjoy working in a deadline-driven, fast-paced environment, and consistently deliver quality work. You adapt easily to change and have strong judgment and reasoning skills, which you apply to improve systems and processes. This position also offers autonomy, as tasks will be completed with minimal supervision.

What you will be doing :

• Coordinating and facilitating administrative systems and processes to optimize work delivery.
• Preparing reports, contract documents, letters, and presentation slides in accordance with professional standards.
• Providing project administration assistance (e.g., opening and closing projects, scope changes).
• Assisting and coordinating project delivery (e.g., word processing, printing, document assembly, invoice review).
• Completing editorial reviews of written deliverables for clients and external parties.
• Assisting with proposal preparation and other business development materials.
• Handling general administrative tasks such as travel and meeting coordination and records management.
• Occasional receptionist duties as required.

Job Requirements

What you will bring :

An undergraduate degree or diploma in business administration, office administration, or a related field.

8+ years’ administrative experience, preferably in a professional office environment.

Advanced skills in Microsoft Word, Excel, PowerPoint, SharePoint, and other office software.

Excellent oral and written communication skills.

Technical writing and editorial experience are assets.

Experience in the environmental / engineering consulting industry is an asset.

Experience with marketing / business development activities is an asset.

Experience using graphic design software (e.g., Photoshop, Illustrator) is an asset.

What we offer :

A centrally located office in downtown Edmonton, accessible by bus and LRT, near Edmonton’s river valley.

A hybrid work environment combining remote and in-office work, with a competitive salary and benefits, including a fitness allowance and pension plan.

Support for professional growth through development programs, mentoring, training, and professional designation assistance.

An on-site fitness center with full amenities.

Discounted childcare rates at a nearby facility.

An active Social Club with social activities and subsidized event tickets.

Additional Information

Seniority level : Mid-Senior level

Employment type : Full-time

Job function : Administrative

Industry : Civil Engineering

This job posting is active and not expired.

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