Administrative Assistant

Huawei Technologies Canada Co., Ltd.; Edmonton; On-site; CAD 45,000 - 60,000; Full time

Job summary

Huawei Canada is seeking an Administrative Assistant for a 12-month contract. The role involves managing office operations, visitor access, and supporting facilities management. Ideal candidates will have a diploma in Business Administration, relevant experience, and proficiency in Microsoft Office. This position offers a dynamic work environment focused on collaboration and efficiency.

Qualifications

• At least 2 years of relevant office administration experience.
• Strong knowledge of office procedures.
• Ability to manage multiple duties/projects effectively.

Responsibilities

• Manage internal and external visitor access control.
• Assist with Facilities Management and office space planning.
• Handle incoming office shipping and manage office assets.

Skills

Communication

Organizational skills

Flexibility

Resourcefulness

Education

Post-secondary diploma in Business Administration

Tools

Microsoft Office Suite

Job description

Huawei Canada has an immediate 12-month contract opening for an Administrative Assistant.

About the team:

As a strategic partner supporting all of Huawei Canada, the Human Resource Department plays a pivotal role in attracting, developing, and retaining top talent while ensuring compliance with corporate and legal standards. By prioritizing employee well-being and professional growth, this department cultivates a culture of collaboration and success. The Human Resource Department is committed to aligning workforce strategies with Huawei’s vision, driving sustainable growth and organizational effectiveness.

About the job:

• Manage internal and external visitor access control and registration.

• Assist with Facilities Management, including office space planning, managing seating maps, and coordinating with landlords on issues like loading dock bookings, garbage recycling, air conditioning, leaks, kitchen sink clogs, water filter replacements, and light changes.

• Coordinate during relocation projects, staff moves, manage meeting room bookings, and address employee complaints or concerns.

• Monitor and suggest improvements to processes to streamline local office operations.

• Handle all incoming office shipping, coordinating with other offices and procurement as needed.

• Manage office assets, including IT equipment distribution, asset returns, disposal, and inventory documentation.

• Assist with new hire setup, including ID card creation, data entry into security systems, parking passes, and computer distribution.

• Maintain office operational services such as coffee/water, plants, first aid, and cleaning services, and manage office supplies.

• Manage office admin documents, mailing services, and shipments, including receiving and sending domestic and international mail.

About the ideal candidate:

• Post-secondary diploma in Business Administration or a relevant discipline.

• At least 2 years of relevant office administration experience and strong knowledge of office procedures.

• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

• Resourceful and flexible with a strong work ethic.

• Excellent communication and organizational skills.

• Ability to manage multiple duties/projects and work effectively under stress.

• Quick learner capable of working independently and contributing to a team environment.