Administrative assistant

WestSquare Immigration Services Ltd]; Edmonton; On-site; CAD 40,000 - 50,000; Full time

Job summary

Une entreprise de services d'immigration à Edmonton recherche un adjoint administratif expérimenté pour soutenir l'organisation de séminaires et la gestion des opérations de bureau. Le candidat idéal possède un certificat de fin d'études secondaires et une maîtrise des applications MS Office. Les responsabilités comprennent la prise de rendez-vous, le suivi des fournitures de bureau et la rédaction de documents. Le poste exige une capacité à travailler sous pression et à multitâcher tout en maintenant un haut niveau d'organisation.

Qualifications

• 1 à 2 ans d'expérience requise dans un rôle similaire.
• Connaissance des logiciels MS Office et capacité à tenir des rapports.
• Capacités organisationnelles solides requises.

Responsibilities

• Organiser et coordonner des séminaires et des conférences.
• Former d'autres travailleurs sur les procédures de bureau.
• Gérer les rendez-vous et les appels téléphoniques.

Skills

Organized

Ability to multitask

Flexibility

Accurate

Reliability

Education

Secondary (high) school graduation certificate

Tools

MS Office

MS Excel

MS PowerPoint

MS Windows

MS Word

MS Access

Job description

• Secondary (high) school graduation certificate

Experience

1 year to less than 2 years

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Train other workers
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents

Experience and specialization

Computer and technology knowledge

• MS Excel
• MS PowerPoint
• MS Windows
• MS Word
• MS Access
• MS Office

Area of specialization

• Reports and records
• Contracts
• Statistics
• Charts, tables, graphs and diagrams

Additional information

Work conditions and physical capabilities

• Work under pressure

Personal suitability

• Ability to multitask
• Flexibility
• Organized
• Accurate
• Reliability

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