administrative assistant

Alder Academy Early Learning Society; Edmonton; On-site; CAD 36,000 - 41,000; Full time

Job summary

A childcare education center in Edmonton seeks a proactive Administrative Assistant to support the Executive Director and manage office tasks. Responsibilities include greeting visitors, handling correspondence, maintaining records, and assisting with payroll. This full-time role offers opportunities for skills development and competitive benefits, including health coverage and paid leave.

Benefits

Competitive Pay

Health, Dental, Vision Care

3 Weeks Paid Vacation Annually

10 paid Sick Days Annually

Access to free Breakfast, Lunch, and Snacks

Free On-Site Parking

Qualifications

• Previous administrative experience is required; experience in Childcare office preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace.
• Strong organizational skills managing multiple tasks simultaneously.
• Excellent typing skills with attention to detail for accurate data entry.

Responsibilities

• Greet families, visitors, and vendors in a professional manner.
• Answer and route phone calls, emails, and other correspondence promptly.
• Maintain organized filing systems for student records and operational documents.
• Prepare and distribute letters and notices as directed.
• Assist with scheduling appointments and meetings for the Executive Director.
• Provide administrative support including drafting correspondence and preparing meeting materials.
• Assist with supply ordering and inventory tracking.

Job description

Alder Academy Early Learning Society is seeking an Administrative Assistant to support the Executive Director and / or department. Responsibilities may include typing, filing, data entry, answering phones, managing travel arrangements, obtaining supplies, running and preparing reports, managing all incoming and outgoing mail, composing letters and memos. This role interacts with diverse groups composed of internal and external customers at all levels. Independent judgement is required to plan, prioritize and organize a diversified workload and recommend changes in office practices or procedures. The incumbent is required to provide a high level of confidentiality, to work independently, and to make decisions and exercise judgement when dealing with the program managers, employees, and the public.

Responsibilities :

Administrative Support

• Greet families, visitors, and vendors in a professional and welcoming manner.
• Answer and route phone calls, emails, and other correspondence promptly.
• Maintain organized filing systems for student records, staff records, and operational documents (both paper and electronic).
• Prepare and distribute letters, notices, and center communications as directed.
• Assist with scheduling appointments, meetings, and events for the Executive Director.
• Accept and record tuition and other payments in accordance with center policies.
• Issue invoices, receipts, and payment reminders to families.
• Maintain accurate financial records and reports for payments received.
• Assist the Payroll & Finance Manager with data entry, reconciliation, and other financial tasks as assigned.

Executive Director Support

Provide administrative assistance, including drafting correspondence, preparing meeting materials, and following up on action items.

Assist with research, data collection, and report preparation.

Support coordination of programs, events, and initiatives led by the Executive Director.

Payroll & Finance Support

Prepare and organize payroll-related documents and timesheets for processing.

Assist in tracking employee hours, leaves, and attendance records.

Provide basic bookkeeping support and ensure documentation is complete and accurate.

General Branch Operations

Assist with supply ordering, inventory tracking, and vendor coordination.

Support compliance with licensing and regulatory requirements by maintaining accurate records.

Assist in organizing and maintaining the cleanliness and orderliness of the office area.

Provide backup support to other administrative functions as needed.

Other Duties

Intermediate / advanced proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and intranet / internet

Strong communication and customer service skills

Ability to work with a sense of urgency and manage multiple tasks at one time

Ability to keep confidential matters regarding our business and partners in full confidence

Ability to meet pending deadlines, prioritize work and emergency work requests

Requirements

Previous administrative experience is required; experience in Childcare office is preferred.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and general computer skills.

Must have reliable vehicle and Alberta Class 5 Driver's License

Strong organizational skills with the ability to manage multiple tasks simultaneously.

Excellent typing skills with attention to detail for accurate data entry and proofreading.

Experience with clerical duties including filing, record keeping, and managing correspondence.

Strong customer service skills with the ability to communicate effectively both verbally and in writing.

Familiarity with multi-line phone systems is a plus. If you are a proactive individual who thrives in an administrative role and is eager to contribute to our team's success, we encourage you to apply for this exciting opportunity!

Alder Academy Early Learning Society provides extended health care coverage for many services not covered by the Provincial Health Care System. This coverage is provided at no cos t to employee.

Additionally, Our Employees Enjoys

Competitive Pay

Health, Dental, Vision Care, Paramedical Coverage

Disability, Life and AD&D Insurance, 100% Company Paid Health Insurance

3 Weeks Paid Vacation Annually

10 paid Sick Days Annually

2 Paid Personal Business Days Annually

3 Days of Paid Bereavement Leave

14 Days Paid Alberta Holidays

Access to free Breakfast, Lunch, Coffee, Tea, Snacks for only $20.00 contribution monthly.

Skills Development, Training and Career Advancement Opportunities

Free EAP

Free On-Site Parking

Number of Positions : 1

Position Type : Permanent-Full Time-On-Site

Hours of Work : Monday to Friday 930am to 530pm

Salary Range : $36,200.00 CAD to $40657.00 CAD Annually (Depending on KSAOs)

Location : EDMONTON AB T5K 2V4

In accordance with applicable laws (including human rights and accessibility legislation), accommodations will be provided in all parts of the hiring process. Applicants are required to make their needs known in advance by emailing [e-mail]

Alder Academy Early Learning Society is proud to be an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), sexual orientation, national origin, age, genetic information, disability, protected veteran status, or any other characteristic or category protected by local, state, provincial, or federal law.

How To Apply : Please ensure your application is accompanied by a cover letter emailing to [e-mail] and quote email subject line as "AdminAssistant#082025". The cover letter must explain how your education and experience relate to this position. Grammar, punctuation and editing will be assessed. Applications without a cover letter that meets this criteria will not be considered.

Final candidates will be required to provide Vulnerable Criminal Record Check & Alberta Child Intervention Check. Any associated costs will be the responsibility of the candidate and are only required to provide this check if requested. We cannot accept on-line Criminal Record Checks, from a non-Policing Agency. Any other costs associated with obtaining the required documents / checks as noted or interview travel expenses, will be the responsibility of the candidate.

Seniority level

Seniority level

Entry level

Employment type

Employment type

Full-time

Job function

Job function

Administrative

Industries

Primary and Secondary Education

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