Administrative Assistant

Midland Transport; Dieppe; On-site; CAD 40,000 - 55,000; Full time

Job summary

A transportation company in Dieppe, NB is seeking a full-time Administrative Assistant to support the Driver Services team. The ideal candidate will have strong communication skills, attention to detail, and a minimum of 2 years of relevant experience. Key responsibilities include managing driver's documentation and facilitating communication to streamline operations. This role also offers competitive compensation and various employee benefits, including a flexible medical plan and opportunities for growth.

Benefits

Competitive compensation

Flexible medical, dental, and vision plan

Employee & Family Assistance Programs

3 weeks' paid vacation

24/7 onsite gym

Qualifications

• 2+ years of relevant work experience, preferably in the transportation industry.
• Knowledge and understanding of DOT and Federal regulations.
• Ability to manage driver documentation and facilitate communication effectively.

Responsibilities

• Receive, process and archive various forms of correspondence and driver documentation.
• Scan, upload and organize driver documents within internal database systems.
• Conduct annual reviews of Driver's documents for compliance.

Skills

Exceptional verbal communication skills

Exceptional written communication skills

Strong attention to detail

Strong proficiency in Microsoft Office

Education

Minimum High School or College Diploma

Tools

Knowledge of AS400

Job description

Overview

Midland Transport is currently seeking a full-time Administrative Assistant based out of Head Office in Dieppe, NB. The selected candidate will be a self-starter with a strong work ethic and a "Can Do" attitude. The Administrative Assistant will provide essential support to Driver Services team by managing driver\'s documents, facilitating effective communication with drivers and third parties and streamlining daily operations to ensure efficiency and accuracy.

Responsibilities

• Receive, process and archive various forms of correspondence, driver documentation and letters.
• Scan, upload and organize driver documents within internal database systems.
• Truck and follow up on requests from drivers or external parties to ensure timely resolution.
• Conduct annual reviews of Driver\'s documents in the internal system to ensure compliance.
• Support cross-functional team by providing administrative support during audits, compliance checks or special projects.

Qualifications

• Education Required: Minimum High School or College Diploma.
• 2+ years of relevant work experience, preferably in the transportation industry.
• Exceptional verbal, written and listening communication skills.
• Strong attention to detail and commitment to accuracy.
• Strong proficiency in Microsoft Office.
• Knowledge and understanding of DOT and Federal regulations.
• Knowledge of Ships and AS400 would be considered an asset.

Benefits

• Competitive compensation.
• A dynamic, safe, and rewarding work environment.
• A flexible medical, dental, and vision plan, with an enhanced focus on mental health and wellness.
• Employee & Family Assistance Programs.
• Ability to save for your future with our company matching RRSP program.
• 15-week maternity leave top-up program.
• 3 weeks\' paid vacation.
• Growth and progression opportunities within Midland Transport and the larger network of the JD Irving group of companies.
• Opportunities to take part in job related training and development as well as 24/7 access to online curated learning.
• 24/7 onsite gym and free parking on the site.

About Us

Founded in 1882, J.D. Irving, Limited (JDI) has operations in Canada and the United States and are a team of 20,000 dedicated employees. At J.D. Irving, Limited, you are part of a dynamic team of professionals who lead with integrity and are passionate about delivering results. With a culture that nurtures talent and creates an inclusive workplace, you can grow your career across our various operating divisions.

We are committed to creating accessible environments for our colleagues, candidates, and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary, or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.

Worried you do not meet all the requirements? Studies have shown that many applicants apply only to job opportunities when they feel they meet 100% of the criteria. We promote an inclusive environment where everyone is appreciated, recognized, and empowered to contribute fully. If you are interested in this position but are worried you did not meet all the requirements, we would encourage you to still apply.

We appreciate your interest in our company however only those candidates selected for an interview will be contacted.

About the Team

With over 50 years in the Transportation industry, Midland Transport has grown into a dynamic company throughout Atlantic Canada, Quebec, Ontario and the northeastern United States. This continued growth and success has been driven by our professional and dedicated team of 1900 employees, drivers and owner operators as well as our Company Values that drives our Superior Quality Service.