Administrative Assistant

J.D. Irving, Limited; Dieppe; On-site; CAD 40,000 - 55,000; Full time

Job summary

A leading transportation company is seeking an Administrative Assistant to support their Head Office operations in Dieppe, NB. This role involves a range of administrative tasks, including managing contracts, coordinating meetings, and ensuring smooth departmental functions. The ideal candidate is organized, communicative, and has a background in administration. Competitive salary, multiple benefits, and growth opportunities are offered.

Benefits

Flexible health, drug, dental, and vision plan

RRSP matching program

Employee & Family Assistance Programs

Health & Wellness reimbursements

3 weeks' paid vacation

Maternity leave top-up program

Growth and progression opportunities

Qualifications

• Minimum of 2 years of experience in an administrative role.
• Transportation industry experience is an asset.
• Energy, enthusiasm, and a professional demeanor.

Responsibilities

• Prepare onboarding documents and maintain owner-operator contracts.
• Coordinate driver meetings and conduct administrative functions for the department.
• Create purchase orders for maintenance and driver services.

Skills

Organizational skills

Communication skills

Bilingual skills

Education

High School diploma, Trade Certification, or College Diploma

Tools

MS Office

Job description

With over 50 years in the Transportation industry, Midland Transport has grown into a dynamic company throughout Atlantic Canada, Quebec, Ontario, and the northeastern United States. This continued growth and success have been driven by our professional and dedicated team of 1900 employees, drivers, and owner-operators, as well as our Company Values that drive our Superior Quality Service.

Midland Transport is currently seeking an Administrative Assistant based at our Head Office in Dieppe, NB. Reporting to the Director of Driver Services and O/O Relations, the Admin Assistant is responsible for administrative duties for the department and all owner-operators. The role also involves completing operational requirements by scheduling and assigning administrative projects and expediting work results.

Benefits of Joining Midland:

• An dynamic, safe, and rewarding work environment
• A flexible health, drug, dental, and vision plan
• RRSP matching program
• Employee & Family Assistance Programs
• Health & Wellness reimbursements including gym memberships, fitness classes, or online workout programs
• 3 weeks' paid vacation
• Maternity leave top-up program
• Growth and progression opportunities within Midland Transport and the large network of the JD Irving group of companies

Qualifications:

• Minimum of 2 years of experience in an administrative role (asset)
• Transportation industry experience (asset)
• High School diploma, Trade Certification, or College Diploma
• Energy, enthusiasm, and a professional demeanor
• Strong organizational skills and ability to work in a fast-paced environment
• Exceptional verbal and written communication skills
• Knowledge of MS Office
• Bilingual skills are considered an asset

Responsibilities:

• Prepare onboarding documents (painting trucks, booking decal applications and removals, truck licensing, fuel card setup)
• Maintain owner-operator contracts, set up new owner-operators, and manage master files
• Coordinate driver meetings and events
• Conduct administrative functions for the department (payroll, supply purchasing, maintaining department files)
• Create purchase orders for maintenance and driver services
• Perform other duties as required