Administrative Assistant

Stantec; Dartmouth; On-site; CAD 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a motivated Administrative Assistant to join their Geotechnical Team in Dartmouth. This role involves producing client-ready invoices, updating databases, and supporting project management tasks. The ideal candidate will possess strong organizational skills, proficiency in MS Office, and excellent communication abilities. Join a collaborative team where your contributions will help shape successful projects and make a meaningful impact in the field of geotechnical engineering. If you thrive in a dynamic environment and are committed to excellence, this opportunity is perfect for you.

Qualifications

• Strong work ethic and excellent organizational skills.
• Proficiency in MS Office Suite and Adobe Acrobat is essential.

Responsibilities

• Produce client-ready invoices and update project budgets.
• Support project invoicing and ensure compliance with policies.

Skills

Organizational Skills

Problem-Solving Abilities

Communication Skills

Attention to Detail

Education

Post-secondary Administrative Education

Previous Administrative Experience

Tools

MS Office Suite

Adobe Acrobat

Job description

Build the foundation for a lasting and successful career in geotechnical engineering by starting with a good team. When we say that we’re full-service, we mean it. You’ll find us in the office, on site and in the lab. We work indoors and out, above and below ground, over and under water, across projects large and small. From field exploration and laboratory testing to the design and construction management of complex geotechnical structures, our team does work that’s rock solid. Join our team today!

Your Opportunity

Our Dartmouth, NS office is looking for a highly motivated Administrative Assistant to join our Geotechnical Team.

Your Key Responsibilities

• Working with Project Managers, produce client-ready invoices.
• Updating databases, in particular for budget tracking purposes.
• Support opening and set up of projects, reviewing contract agreements for special invoicing requirements.
• Ensuring all assigned functions are carried out in compliance with approved policies, practices and procedures.
• Regularly updating project budgets, helping Project Managers to manage their billings within budget.
• Support project invoicing, having invoices generated based on instructions received from Project Managers and ensuring invoices are accurate and issued to the client in a timely manner.
• Liaise with clients, field and office staff as required.
• Perform clerical tasks including data entry, filing, photocopying, scanning, etc.

Your Capabilities and Credentials

• A strong work ethic, excellent organizational skills, ability to meet tight deadlines and have a commitment for excellence in your field.
• Proficiency in MS Office Suite and Adobe Acrobat.
• Excellent problem-solving abilities.
• Excellent verbal and written communication skills.
• Positive and proactive attitude.

Education and Experience

• Previous administrative experience or post-secondary administrative education is considered an asset.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Stantec is a place where the best and brightest come to build on each other’s talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.