administrative assistant

Overview

Languages

English

Education

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Experience

1 year to less than 2 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

• Arrange and co-ordinate seminars, conferences, etc.
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Work with the marketing department to understand and communicate marketing messages to the field

Experience and Specialization

Computer and Technology Knowledge

• Google Docs
• MS Excel
• MS PowerPoint
• MS Word
• Electronic scheduler
• Business diagram software
• MS Office
• Quick Books

Technical Terminology

• Legal

Area of Specialization

• Correspondence
• Reports and records
• Contracts
• Statistics
• Charts, tables, graphs and diagrams

Additional Information

Work Conditions and Physical Capabilities

• Repetitive tasks

Benefits

Other Benefits

• Free parking available
• Learning/training paid by employer
• Paid time off (volunteering or personal days)