Administrative Assistant

National Cable Specialists; Coquitlam; On-site; CAD 45,000 - 60,000; Full time

Job summary

A leading company in the cable sector seeks an administrative assistant to support Directors and Corporate Managers. This role includes data management, report generation, and facilitating communication across teams. Applicants should have strong communication skills, experience in administration, and proficiency in Microsoft Office.

Qualifications

• 1-2 years of related experience preferred.
• Strong communication and people skills required.
• Desire to develop skills and work independently.

Responsibilities

• Assist Directors and Corporate Managers with administrative functions.
• Run sales and purchasing reports, input data, and create summaries.
• Participate in committee meetings and take minutes.

Skills

Communication

Initiative

People Skills

Tools

Microsoft Office

Job description

1. Assist company Directors and Corporate Managers in the effective execution of appropriate administrative functions

2. Act as liaison between the Corporate Office and Business Centres as directed by the VP& GM to ensure clear and effective communication of corporate messaging.

3. Ensure regular reporting of sales, purchasing, and rebate data and subsequent reconciliations are completed on a timely basis and with accuracy.

MAIN RESPONSABILITIES :

• Work with NCS International Co.’s Directors and Corporate managers in administering effective company communication as required;
• Take initiatives and assist co-workers when needed (backing up hours for co-workers on vacation);
• Run sales reports and share the data with relevant buying groups;
• Input data into separate buying group / customer generated spreadsheets and e-mails or uploads through website portals monthly submissions;
• Coordinate annual meeting events and creates sales data as required;
• Create summary spreadsheet for Supplier Rebates;
• Committee Meetings and Projects - Take minutes for all management committee meetings and circulates to all PC and Sales Managers and works with Management Committee team members to complete reports and creative for current projects;
• Run monthly reports for Management, as required;
• Work well with team members / respectful and courteous to others;
• Ensure work to be completed is prioritized;
• Participate in all department team meetings as required;
• Ensure all job functions are performed in accordance with the Guillevin Standard Practice Instruction (SPI) Manual.

QUALIFICATIONS :

• Ideally 1-2 years of related experience;
• Strong communication and people skills, initiative;
• Good knowledge of Microsoft Office (Word, Excel, OUTLOOK);
• Good English communication skills written and spoken;
• Strong ability and desire to develop and grow skills.
• Ability to work independently and complete projects with minimal supervision.