Administrative Assistant

Honeywell; Central Ontario; Hybrid; CAD 45,000 - 60,000; Full time

Job summary

A leading technology company is seeking a Senior Administrative Assistant to provide essential support to their service team in Orillia, Ontario. Responsibilities include managing calendars, scheduling meetings, and coordinating travel, ensuring efficient operations. Ideal candidates will have 3+ years as an administrative assistant and proficiency in Microsoft Office. This role offers a hybrid work arrangement, combining onsite and remote duties.

Qualifications

• Minimum of 3 years of experience as an administrative assistant or in a similar role.
• Minimum of 2 years with Microsoft Office Suite.
• Minimum of 2 years managing large automobile fleets.

Responsibilities

• Manage calendars and schedule meetings.
• Prepare and distribute correspondence, reports, and presentations.
• Coordinate payroll for service staff.

Skills

Organizational skills

Multitasking

Communication skills

Education

High school diploma or equivalent

Associate's or Bachelor's degree/diploma in Business Administration or related field

Tools

Microsoft Office Suite

CORA

Echarge

Job description

Job Description

As a Senior Administrative Assistant - Service at Honeywell, you will play a crucial role in providing administrative support to our Service team in Orillia, ON, Canada. You will be responsible for managing calendars, scheduling meetings, coordinating travel arrangements, and handling various administrative tasks to ensure the smooth operation of the Service department.

You will report directly to our Senior Business Leader - Ontario, and you'll work a hybrid schedule with on-site presence at the Orillia site.

In this role, you will impact the efficiency and effectiveness of our service team by providing exceptional administrative support. Your attention to detail, organizational skills, and ability to multitask will be essential in managing the day-to-day operations of the department.

Responsibilities

Key Responsibilities

• Prepare and distribute correspondence, reports, and presentations
• Maintain and update departmental records and databases
• Coordinate and support the onboarding process for new hires and offboarding
• Coordinate payroll for service staff
• Complete uniform orders for service staff
• Complete vendor applications
• Manage service fleet
• Complete financial reallocations of costs
• Provide regular updates to the organizational files, including personnel changes and information for weekly and monthly dissemination
• Provide general administrative support, including answering phone calls, managing emails, and handling office supplies
• Support Honeywell SMS to the field organization

Qualifications

You Must Have

• High school diploma or equivalent
• Minimum of 3 years of experience as an administrative assistant or in a similar role
• Minimum of 2 years of experience with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Minimum of 2 years managing large automobile fleets and licensing

We Value

• Associate's or Bachelor's degree/diploma in Business Administration, Accounting, Bookkeeping, or related field
• Experience with CORA and Echarge
• Familiarity with payroll, including overtime hours in Ontario
• Strong multitasking, organizational, and time management skills
• Experience supporting multiple service or technical teams
• Excellent communication and interpersonal skills
• Ability to handle confidential information with discretion
• Proactive and self-motivated attitude

Honeywell is an equal opportunity employer. Qualified applicants will be considered without regard to age, race, creed, color, national origin, ancestry, marital status, care or sexual orientation, gender identity or expression, disability, nationality, sex, religion, or veteran status.

About Us

Honeywell helps organizations solve the world's most complex challenges in automation, aviation, and energy transition. As a trusted partner, we provide actionable solutions and innovation through our Aerospace Technologies, Building Automation, Energy and Sustainability Solutions, and Industrial Automation segments—powered by Honeywell Forge software—that help make the world smarter, safer, and more sustainable.