Administrative Assistant

time left to apply End Date: April 25, 2025 (6 days left to apply)

job requisition id JR101024

Who We Are

For more than 130 years, The Salvation Army has served people in need in communities across Canada and Bermuda. Building on our roots as a world-wide Christian church, each year we help more than 2 million people, providing necessities such as food, clothing and shelter. In addition, we support people experiencing unemployment, addiction and family challenges. We continually adapt and innovate to meet emerging needs and live out our mission, vision and values of hope, service, dignity and stewardship. As a faith- and values-based organization, we hire and serve people of all backgrounds and walks of life - there is a place for everyone to belong here.

Mission Statement

The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world.

Job Description:

POSITION PURPOSE SUMMARY:

Provide general administrative support for the day-to-day operations for Saskatoon Temple & Community Services.

ACCOUNTABILITIES:

1. Administration
   • Perform general office duties such as answering and screening calls, greeting and escorting visitors. May serve as receptionist for work location.
   • Draft and type correspondence or generate reports (e.g., letters dealing with admin issues, dictation, acknowledgements, minutes, etc.). Research and respond to inquiries on behalf of supervisors and resolve routine inquiries.
   • Draft and prepare presentations, brochures, flyers, advertisements, invitations, certificates subject to supervisory approval.
   • File documents electronically and manually and distribute materials as requested.
   • Send and receive faxes/emails as requested. May monitor general email accounts.
   • Responsible for incoming and outgoing mail and packages.
   • Prepare and maintain office supply inventory. Order office, cleaning, and program supplies as needed. Prepare property inventory as requested by the Business Office. Maintain inventory and destruction schedule of files in storage.
   • May maintain input into Salvation Army Management Information System - S.A.M.I.S.
   • Enter data into TSA software programs (e.g., Link2Feed, etc.).
   • Responsible for financial procedures such as processing credit card donations on the Interac machine ensuring information for a receipt is recorded.
   • Issue temporary receipts for all cash/cheque/debit/credit donations and payments received.
   • May assist with deposits.
   • Handle and ensure protection of extremely confidential and sensitive employee, client, and/or program files.
   • Ensure workspace is kept neat and tidy.
   • Maintain coffee bar and surrounding areas.
   • May schedule or keep track of supervisor’s calendar.
   • Manage vehicle and room bookings as required.
   • Ensure the Multipurpose Room and other rooms are ready for bookings and meetings and ensure cleanliness following usage.
   • Keep staff bulletin board up to date and organized in consultation with HR Admin.
2. Program Support
   • Register campers for camps and process/receive payments.
   • Maintain list of campers and payments for CFS camps and Saskatoon Campers to Beaver Creek Camp.
   • Gather documents/money, etc. to go to Business office.
   • Assist with registration and distribution of Christmas Hampers.
   • Other duties as needed.

MANAGERIAL/TECHNICAL LEADERSHIP RESPONSIBILITY:

This position reports directly to the Corps Officer. This position has no direct reports.

WORKING CONDITIONS:

Working environment is typically in the office in generally agreeable conditions. Occasional travel and some scheduled overtime are associated with this position.

The above responsibilities must be performed in keeping with The Salvation Army’s Mission, Vision and Values, in a professional manner, upholding our code of conduct.

EDUCATION AND EXPERIENCE QUALIFICATIONS:

• Completion of Secondary School or Equivalent
• Certified Office Diploma, or equivalent experience an asset

Experience and Skilled Knowledge Requirements:

• Minimum 2-3 years secretarial/administrative experience is preferred.
• Working knowledge of Microsoft Office an asset.
• Excellent oral and written communication skills.
• Ability to maintain a high level of confidentiality.
• Good decision-making and organizational skills.

Skills and Capabilities:

• Attention to detail, problem solving and analytical skills.
• Strong sense of integrity and confidentiality with professional ethics and a balanced sense of fairness and flexibility.
• Able to work cooperatively in a team setting.
• Ability to multi-task & prioritize responsibilities (i.e., good judgement).
• Ability to lift/move weights of up to 20 lbs. occasionally.
• Understanding of and support for the Mission and Ministry of The Salvation Army.

A vulnerable sector check and Praesidium Training is required.

Compensation:

The target hiring range for this position is $15.69 to $19.62 with a maximum of $23.54. Placement in the salary range will be based on factors such as market conditions, internal equity, and candidate experience, skills, and qualifications relevant to the role.

The Salvation Army will provide reasonable accommodation upon request. Please email Recruitment.Accommodations@salvationarmy.ca if you have a need for any accommodation and we will be pleased to discuss this with you.

About Us

Our employees are motivated by the fulfillment and meaning they experience as they serve people in need across Canada and Bermuda. Whether at the front lines or in a support role, as part of our team you’ll work alongside a diverse and skilled group of purpose-driven professionals, empowered to provide exceptional service.

We deeply value the relationships we build in the workplace, as well as the opportunities given to us such as the potential to experience flexibility at work, receive health and dental benefits, paid vacation and sick time, RRSPs, as well as to expand our skills and advance our careers as together we build a culture of continuous learning and growth.

If you're looking for a career that allows you to find meaning, make an impact, and one that challenges you to grow and become the best version of yourself, join our dynamic team. There is a place for everyone to belong at The Salvation Army.