Administrative Assistant

JLL; Calgary; On-site; CAD 40,000 - 60,000; Full time

Job summary

JLL is looking for an Administrative Assistant to support Management and Operations teams in Calgary. In this on-site role, you will manage invoicing, rent collections, and operational reports, ensuring smooth operations across properties. Ideal candidates will have a background in office administration and strong organizational skills.

Benefits

Comprehensive benefits plan

Supportive and diverse work environment

Investment in cutting-edge technology

Qualifications

• Three or more years of experience in office administration.
• Detail-oriented self-starter with excellent organization skills.
• Ability to handle various responsibilities in a fast-paced environment.

Responsibilities

• Process and code invoices and oversee leasing activities.
• Manage monthly rent collections and prepare tenant account statements.
• Produce various occupancy and sales collection reports.

Skills

Organization

Multitasking

Interpersonal skills

Education

Post Secondary education in office administration

Tools

Microsoft Office suite

Office 365

Job description

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

JLL is seeking an Administrative Assistant who will serve as a key operational cornerstone, delivering comprehensive support to both the Management and Operations teams across various properties. This position is located at the CrossIron Millsproperty in Rocky View County and is an on-site position 5 days a week. This dynamic role encompasses the following responsibilities:

WHAT YOU’LL BE DOING

CrossIron Mills

• Process and code of invoices

• Oversee leasing of storage spaces, handle lease assignments and subleases

• Set up job costs

• Produce occupancy reports

• Reconcile monthly credit cards, validate Quarterly and Yearly Operations and Marketing accruals

• Maintain and optimize purchase order tracking system

• Produce monthly sales competition reports and Hydro analysis, monthly and annual Sales collection

• Complete storage closing forms

• Carry out other related tasks as directed

Deerfoot Meadows

• Manage monthly rent collection and bank deposits

• Prepare tenant account statements and tenant manual billings

• Issue demand and default letters and tenant opening and closing forms

• Issue tenant chargeback invoices and precent rent billings, tenant and contractor deposit collection and refunds

• Process and code of invoices

• Produce annual rent letters and various monthly and annual reports (occupancy, sales collection, year-end adjustments, etc.)

• Leasing of pylon signs

• Set up job costs

• Marketing Budget and planning of Radio and Pattison

• Reconcile monthly GL accounts and credit cards

• Validate Monthly and Yearly Operations and Marketing accruals

• Keep Website updated

• Oversee new tenant set ups

• Handling of lease assignments and subleases

• Carry out other related tasks as directed

WHAT WE’RE LOOKING FOR

• Post Secondary education in office administration or equivalent work experience;

• Three or more years of experience in office administration;

• Methodical, detail-oriented self-starter with excellent organization and prioritization skills;

• Outgoing team player with strong interpersonal skills;

• Ability to perform under pressure within tight deadlines;

• Ability to multitask and handle a variety of responsibilities in a fast-paced environment;

• Proficiency in Microsoft Office suite (Word and Excel) as well as Office 365.

WHAT’S IN IT FOR YOU

• Join an industry leader and shape the future of commercial real estate

• Deep investment in cutting-edge technology to power your work

• Comprehensive and competitive benefits plan

• A supportive, caring and diverse work environment designed for your growth and well-being

Location:

On-site –Calgary, AB

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!

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For more information about how JLL processes your personal data, please view our Candidate Privacy Statement .

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may contact us at Accommodation Requests . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.