Administrative Assistant

Stantec; Calgary; On-site; CAD 50,000 - 65,000; Full time

Job summary

An exciting opportunity as an Administrative Assistant is available at a leading company in Calgary. In this role, you will support the Alberta Water team by performing various clerical tasks and managing schedules, ensuring efficient office operations. Applicants should have strong organizational skills and significant administrative experience along with proficiency in the MS Office Suite.

Qualifications

• Minimum of 5-10 years' administration experience.
• Experience in project financial administration is an asset.
• Experience compiling and preparing specifications, contracts, or reports is an asset.

Responsibilities

• Perform clerical tasks including mail distribution and data entry.
• Manage calendars, schedule meetings, and coordinate travel arrangements.
• Process expense reports and monitor weekly timecards submissions.

Skills

Organizational skills

Attention to detail

Written communication

Verbal communication

Initiative

Flexibility to learn new skills

Education

High School Diploma

Tools

MS Office Suite

Job description

An exciting opportunity has opened up in the Calgary Office to join a highly functioning team as an Administrative Assistant! In this role, you will be responsible for supporting our Alberta Water team.

Your Key Responsibilities

• Performing clerical tasks including, inter office mail distribution, couriers, data entry, filing, photocopying, scanning etc.
• Managing calendars, scheduling meetings, booking meeting rooms, organizing lunches, and handling any special requests.
• Coordinating travel itineraries and arrangements.
• Monitoring and supporting weekly timecards submissions
• Reviewing project and internal submittals in MS office suite including templating, editing and formatting.
• Processing expense reports
• Record and Distribute Invoices
• Perform other administrative duties as required.

Your Capabilities And Credentials

• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Must be willing and able to take initiative when needed.
• Flexibility to learn new skills.
• Proficiency in project financial administration would be considered an asset.
• Experience compiling and preparing specifications, contracts or reports would be considered an asset.
• Proficiency in all MS Office Suite.

Education And Experience

• High School Diploma with minimum of 5-10 years’ administration experience.
• Position will primarily work in an office setting.

Primary Location : Canada | AB | Calgary

Organization : 1101 Water-CA Alberta-Calgary AB

Employee Status : Regular

Travel : No

Schedule : Full time

Job Posting : 25 / 06 / 2025 04 : 06 : 51

Seniority level

Seniority level

Mid-Senior level

Employment type

Employment type

Contract

Job function

Job function

Administrative

Business Consulting and Services

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