Administrative Assistant

Parks Foundation Calgary; Calgary; On-site; CAD 22,000 - 50,000; Part time

Job summary

Parks Foundation Calgary is seeking an Administrative Assistant to support the accounting team by managing deposits and maintaining accurate records. This part-time role offers flexible hours and is ideal for those looking to grow their skills in a collaborative environment dedicated to enhancing Calgary's parks and outdoor spaces.

Benefits

Professional development opportunities

Team-building activities

Qualifications

• Prior experience in an office setting, ideally in accounting or administrative roles.
• Familiarity with accounting software is preferred but not required.

Responsibilities

• Process deposits and accounts receivable using accounting software.
• Maintain and update donor records in the donation management system.
• Reconcile financial accounts to ensure accuracy.
• Provide general administrative support.

Skills

Interpersonal skills

Attention to detail

Numerical skills

Organizational skills

Microsoft Office Suite

Education

Completion of some post-secondary education

Tools

Sage

eTapestry

Job description

Parks matter to Calgarians. They are cherished places where we play, connect with each other, and immerse ourselves in nature. Parks development is vital to the creation of healthy, innovative, and liveable cities. For more than 30 years, in collaboration with our cherished donors and partners, Parks Foundation has been a catalyst in pioneering and creating outdoor spaces in our city that we love and value.

Parks Foundation is seeking anAdministrative Assistantto complete accounting entries and provide general administrative support to the accounting team.

Note:We want to get to know you beyond your resume! Please include a cover letter with your application telling us why this role excites you and how your experience aligns with what we're looking for.

Key Responsibilities:

• Process deposits and accounts receivable using accounting software (Sage)
• Maintain and update donor and constituent records in the donation management system (eTapestry)
• Reconcile, review, and update financial accounts to ensure accuracy
• Organize and file accounting documents and program-related records
• Provide general administrative and clerical support as needed

Qualifications and Experience:

• Completion of some post-secondary education (college or university) is considered an asset
• Prior experience in an office setting, ideally in accounting, bookkeeping, or administrative roles
• Familiarity with accounting software (e.g., Sage) is preferred, but not required

Skills:

• Strong interpersonal skills with the ability to work effectively in a team environment
• Excellent attention to detail and strong numerical and organizational skills
• Comfortable performing administrative tasks such as filing, photocopying, and general office support
• Proficient with Microsoft Office Suite (Word, Excel, Outlook) at an intermediate or higher level

Location and Work Hours:

• 15–20 hours per week, to be scheduled across 3–4 workdays
• Some flexibility in daily start and end times, within regular business hours (Monday to Friday)
• Availability on Wednesdays is preferred
• This is an in-person role based at Parks Foundation’s office: Suite 302, 620 12th Avenue SW

Why Join Parks Foundation?

• You will be part of a collaborative and inclusive team that values diversity and a culture of mutual respect and encouragement
• Working with Parks Foundation Calgary, you’ll be part of a purpose-driven organization dedicated to preserving and enhancing Calgary’s natural beauty - your contributions will leave a lasting legacy for generations to come
• Regular team-building activities making work more enjoyable
• Professional development opportunities to grow in your career and expand your skillset

We value diversity — in backgrounds and in experiences. Parks matter to everyone, and we know that it takes a variety of perspectives to best serve the broad range of communities that we want to help. We are deliberate and self-reflective about the kind of team and culture that we are building, seeking people who are both capable and caring.

How to Apply:

• Please submit your resume and cover letter online, preferably, in one document. While we thank all who apply, only those deemed qualified by the hiring manager will be contacted.

Seniority level

• Seniority level

  Entry level

Employment type

Job function

• Job function

  Administrative

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