Administrative Assistant

Brunel; Calgary; On-site; CAD 45,000 - 60,000; Full time

Job summary

A leading Oil & Gas company in Calgary is seeking an experienced Administrative Assistant for a 16-month contract. The successful candidate will provide critical administrative support to the engineering team, ensuring efficient operations and contributing to overall success. Responsibilities include scheduling, office management, and project leadership, requiring excellent communication and organizational skills with proficiency in MS Office.

Qualifications

• Excellent verbal and written communication skills essential.
• Proficiency in MS Office applications required.
• Strong administrative coordination and organizational abilities.

Responsibilities

• Provide administrative support to the engineering team.
• Coordinate meetings, handle inquiries, and manage office supplies.
• Lead projects and mentor other office staff as needed.

Skills

Communication

Administrative Coordination

Multi-tasking

Problem-solving

Organizational Skills

Tools

MS Office

Job description

Job Title: Administrative Assistant (16 month+ contract)

Location: Calgary, Alberta, Canada

Company Overview:

Brunel are currently partnered with a market leading, high profile Oil & Gas company located in Calgary. We are seeking an experienced and highly skilled Administrative Assistant to provide crucial support in-office to the engineering team and contribute to the overall success of the organization.

Main Functions:

As an Administrative Assistant you will play a pivotal role in providing administrative support to a department or individual. Your responsibilities will encompass a variety of tasks, including but not limited to:

Administrative Support:

• Typing, filing, and maintaining organized records.
• Answering phones and addressing inquiries with professionalism.
• Scheduling and calendaring to ensure efficient time management.
• Coordinating meetings, conferences, and other events.

Special Projects:

• Work on special projects involving recording, compiling, retrieving, reporting, and analyzing information.
• Multi-task and prioritize effectively to meet project deadlines.

Office Management:

• Obtain necessary supplies and oversee mail sorting/distribution.
• Maintain a clean and organized office environment.
• Provide leadership and mentorship to other office staff.

Communication and Training:

• Demonstrate excellent verbal and written communication skills.
• Train and mentor other office staff as needed.
• Handle confidential and sensitive data with discretion.

Project Leadership:

• Lead projects with a focus on creating and developing rather than just maintaining and monitoring.
• Identify issues and problem-solving with moderate work direction.

Skills and Qualifications:

• Excellent verbal and written communication skills.
• Proficiency in MS Office (Word, Excel, PowerPoint) and email systems.
• Strong administrative coordination abilities.
• Previous customer service experience.
• Ability to multi-task and prioritize effectively.
• Experience working with moderate work direction, identifying issues, and problem-solving.
• Proven organizational skills and attention to detail.