administrative assistant

Overview

Languages

English

Education

1. Secondary (high) school graduation certificate

Experience

7 months to less than 1 year

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

Tasks

1. Assist with staff consultation and grievance procedures
2. Coordinate the activities of the HR department in order to ensure they meet the organization’s goals
3. Coordinate the flow of information within the team
4. Direct and control daily operations
5. Direct staff
6. Evaluate daily operations
7. Open and distribute mail and other materials
8. Plan and control budget and expenditures
9. Plan and organize daily operations
10. Supervise other workers
11. Train staff
12. Establish and implement policies and procedures
13. Train other workers
14. Determine and establish office procedures and routines
15. Oversee the classification and rating of occupations
16. Plan, develop and implement recruitment strategies
17. Schedule and confirm appointments
18. Manage contracts
19. Manage training and development strategies
20. Answer telephone and relay telephone calls and messages
21. Oversee the analysis of employee data and information
22. Answer electronic enquiries
23. Oversee development of communication strategies
24. Compile data, statistics and other information
25. Oversee the preparation of reports
26. Respond to employee questions and complaints
27. Order office supplies and maintain inventory
28. Negotiate collective agreements on behalf of employers or workers
29. Oversee payroll administration
30. Arrange travel, related itineraries and make reservations
31. Greet people and direct them to contacts or service areas
32. Set up and maintain manual and computerized information filing systems
33. Type and proofread correspondence, forms and other documents
34. Perform data entry
35. Provide customer service
36. Work with the marketing department to understand and communicate marketing messages to the field
37. Maintain and manage digital database
38. Perform basic bookkeeping tasks
39. Consult with clients after sale to provide ongoing support
40. Conduct performance reviews
41. Supervise office and volunteer staff

Supervision

1. 3-4 people

Additional information

Work conditions and physical capabilities

1. Ability to work independently
2. Fast-paced environment
3. Work under pressure
4. Tight deadlines
5. Attention to detail
6. Repetitive tasks
7. Large workload

Personal suitability

1. Ability to multitask
2. Excellent oral communication
3. Excellent written communication
4. Flexibility
5. Organized
6. Team player
7. Accurate
8. Client focus
9. Reliability
10. Time management
11. Adaptability
12. Dependability
13. Quick learner

Benefits

Health benefits

1. Health care plan

Other Benefits

1. Other benefits