Administrative Assistant

Administrative Assistant

Are you looking for a company that works on major engineering projects all over the world? Do you want to make a difference by improving the daily lives of communities worldwide? Are you seeking to join an inclusive and diverse team that you can truly count on? You’ve come to the right place!

Come join us in reshaping the future with AtkinsRéalis. AtkinsRéalis is dedicated in engineering a better future for our planet and its people.

AtkinsRéalis is truly a global leader in its field and has been chosen to design and build some of the most prestigious projects in the world. We are hiring an Administrative Assistant to join our team! This full time position is based in Calgary, Alberta. The incumbent will perform a broad range of administrative support activities in support of the project and interact with professional staff, as well as subcontractors and clients.

Your role within the team

• Provide administrative and clerical support tasks as needed: booking travel, meetings, conference attendance, preparing meeting minutes, preparing expense reports, coordinating team events, presentations, log and track IT requests, and general project coordination support.
• Introduce new employees to project systems, structures, and arrange delivery of job-specific materials and equipment to the employee.
• Assist employees in completing documentation for timesheet, payroll, and other benefits; conduct a tour of the workplace or facilities.
• Support the onboarding program and ensure all new employees complete orientation and compliance training.
• Provide training & support for Oracle time sheet management; provide Project Controls support as needed: ad hoc assignments (reports, expenses) as well as assisting with Document Control Administration by following document control policies.

Why choose AtkinsRéalis as an employer?

• The opportunity to work on various major projects for internal and external clients.
• An exciting environment where work-life balance is important.
• A wide array of learning and development opportunities.
• Competitive pay, flexible benefits, an employee share plan, and a defined contribution pension plan.
• A work environment focused on health and safety.

The ideal candidate

• Minimum 5 years experience within a similar role required as administration support.
• Advanced proficiency in Microsoft Office Suite including Excel, Word, PowerPoint, and Adobe Acrobat; along with excellent formatting experience. Oracle knowledge is considered an asset.
• Strong oral and written English language communication skills including scheduling skills with ability to budget time and resources.
• Detail oriented with ability to focus and prioritize various projects and deadlines in a fast-paced environment, share information regularly and inform others in a timely basis.
• Willingness to learn and take on new initiatives with ability to suggest ways to improve the quality of the team’s output and make necessary effort to meet the needs of internal and external clients.
• Associates or bachelor degree is an asset.

Are you up for this challenge? Apply today and join our team to help engineer a Better Future for our Planet and its People.

About AtkinsRéalis

Created by the integration of long-standing organizations dating back to 1911, AtkinsRéalis is a world-leading professional services and project management company dedicated to engineering a better future for our planet and its people. We create sustainable solutions that connect people, data, and technology to transform the world's infrastructure and energy systems. We deploy global capabilities locally to our clients and deliver unique end-to-end services across the whole life cycle of an asset including consulting, advisory & environmental services, intelligent networks & cybersecurity, design & engineering, procurement, project & construction management, operations & maintenance, decommissioning, and capital. The breadth and depth of our capabilities are delivered to clients in key strategic sectors such as Engineering Services, Nuclear, Operations & Maintenance, and Capital.

At AtkinsRéalis, we seek to hire individuals with diverse characteristics, backgrounds, and perspectives. We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences.

AtkinsRéalis cares about your privacy. AtkinsRéalis and other subsidiary or affiliated companies of AtkinsRéalis (referred to throughout as “AtkinsRéalis”) are committed to protecting your privacy. Please consult our Privacy Notice on our Careers site to know more about how we collect, use, and transfer your Personal Data.

By submitting your personal information to AtkinsRéalis, you confirm that you have read and accept our Privacy Notice.