administrative assistant

Janis Care Services; Calgary; On-site; CAD 40,000 - 50,000; Full time

Job summary

A leading health care institution in Calgary is seeking an organized administrative professional. The role involves coordinating seminars, managing appointments, and providing excellent customer service. Ideal candidates will have strong communication skills and the ability to work independently in a fast-paced environment.

Qualifications

• 7 months to less than 1 year experience required.

Responsibilities

• Arrange and co-ordinate seminars, conferences, etc.
• Record and prepare minutes of meetings.
• Schedule and confirm appointments.

Skills

Excellent oral communication

Excellent written communication

Flexibility

Judgement

Organized

Team player

Client focus

Reliability

Time management

Adaptability

Education

Secondary (high) school graduation certificate

Tools

Google Docs

MS Office

Job description

Overview

Languages

English

Education

• Secondary (high) school graduation certificate
  
  

Experience

7 months to less than 1 year

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Health care institution, facility or clinic
  
  

Responsibilities

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Provide customer service
• Perform basic bookkeeping tasks
  
  

Experience and specialization

Computer and technology knowledge

• Google Docs
• MS Office
  
  

Area of work experience

• Human resources
  
  

Additional information

Security and safety

• Bondable
• Criminal record check
  
  

Transportation/travel information

• Public transportation is available
  
  

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Work with minimal supervision
  
  

Personal suitability

• Excellent oral communication
• Excellent written communication
• Flexibility
• Judgement
• Organized
• Team player
• Client focus
• Reliability
• Time management
• Adaptability