Administrative Assistant

Modern Beauty Supplies; Calgary; On-site; CAD 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a Full-Time Administrative Assistant to support its executive team in Calgary. This role is perfect for an organized and proactive individual with strong communication skills, who can manage multiple tasks in a fast-paced environment. Responsibilities include preparing reports, managing calendars, and providing general administrative support. Join a family-owned company known for its commitment to employee welfare and continuous growth, where your contributions will be valued and recognized. If you are passionate about beauty and excel in a collaborative atmosphere, this opportunity is for you!

Qualifications

• 4+ years of administrative assistant experience or relevant support.
• Strong communication and interpersonal skills are essential.

Responsibilities

• Support executives with communication, scheduling, and meeting prep.
• Organize files and manage confidential information efficiently.

Skills

Critical thinking

Problem-solving

Communication skills

Time management

Multitasking

Organizational skills

Self-motivation

Technological proficiency

Education

Bachelor's degree

4 years of Administrative experience

Job description

Description

Modern Beauty was established in Calgary, AB, in 1986. Today, we are Canada’s largest family-owned supplier with over 50 stores across Canada. At Modern, we are the exclusive distributor of numerous product lines recognized worldwide. We are recognized as one of Canada’s Best Managed Companies for our continuous expansions, progressive thinking, and our ability to accommodate our growing client base while ensuring our employees are treated like family.

Position Summary

We are looking for an enthusiastic and knowledgeable Full-Time Administrative Assistant to support our executive team. This position is ideal for a candidate who has exceptional written and verbal communication skills along with interpersonal and problem-solving skills, and has demonstrated that they can work independently and also thrive in a collaborative atmosphere. They will be reliable, dependable, have an eye for detail and share in our passion for beauty. This position will work out of our Calgary Head Office location.

Responsibilities

1. Directly report to the CEO, CFO, COO and Directors
2. Preparing, drafting and editing internal and external communications- reports, memos, emails, presentations
3. Researching and conducting data to prepare documents for review and presentations
4. Help prepare for meetings and greet guests
5. Manage executives’ calendars and set up meetings
6. Screen and direct phone calls and distribute correspondence
7. Handle requests and queries for and from executives
8. Organize business files, contracts, and confidential information
9. Provide general administrative support
10. Perform other tasks as required

Requirements

1. Critical thinking and problem solving skills
2. Professional, responsive and positive work attitude is essential
3. Superior time management, multitasking and prioritization skills with minimal supervision
4. Highly organized, resourceful and self-starter
5. Strong work ethic, initiative and self-motivation
6. Must be confident with technology
7. Flexibility to work in a fast-paced, quickly changing environment
8. Friendly and outgoing personality
9. Excellent communication and interpersonal skills
10. Ability to use discretion and maintain confidentiality

Education/Experience

1. Bachelor’s degree preferred, but not required
2. Minimum 4 years of Administrative assistant experience, or other relevant administrative support

If you qualify for this position, please submit your resume, along with a cover letter which includes your salary expectations.

We wish to thank all applicants for their interest. Please note that only candidates selected for an interview will be contacted.