Administrative Assistant

HDR; Calgary; On-site; CAD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking an Administrative Assistant to join their dynamic team in Calgary. In this role, you will be the backbone of the office, providing essential support through reception duties, managing supplies, and coordinating meetings. Your expertise in Microsoft Office Suite will be crucial as you handle correspondence, reports, and data entry tasks. This company is committed to fostering an inclusive environment where every employee is valued and empowered. If you thrive in a fast-paced setting and are ready to contribute to a culture of collaboration and trust, this opportunity is perfect for you.

Qualifications

• 2+ years of administrative experience in an office environment.
• Proficient in Microsoft Office Suite and Adobe tools.
• Excellent communication skills and attention to detail.

Responsibilities

• Provide reception duties and manage office supplies.
• Coordinate meetings and maintain office organization.
• Support onboarding and assist with quality management tasks.

Skills

Verbal and written communication

Attention to detail

Problem-solving

Time management

Teamwork

Education

High School diploma or equivalent

Tools

Microsoft Office Suite

Adobe Acrobat

Blue Beam

InDesign

Job description

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?

Watch Our Story: https://www.hdrinc.com/our-story

Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.

In the role of Administrative Assistant, we'll count on you to:

• Provide reception duties, greeting employees and visitors, answering and directing telephone calls, delivering messages, sending couriers, and distributing incoming mail
• Responsible for maintaining office and kitchen supplies
• General organization and housekeeping of the office including kitchen and boardroom areas
• Coordinate and manage meeting facilities and arrangements
• Type, revise and combine materials such as correspondence, reports, forms, and meeting minutes using Microsoft Office Suite (Word, PDF, PowerPoint, Excel)
• Word processing as needed, including formatting and proof-reading letters, memos, and reports
• Data entry as needed in internal software programs, MSExcel, and other software
• Support production of reports and drawings
• Onboard new staff and support visiting employees
• Support the Canadian Quality Team with quality management tasks
• Required to work in the Calgary office every day
• Perform other duties as needed

Preferred Qualifications

• A minimum of 2 years of administrative experience in an office environment
• Ability to work under pressure in a team environment with strong attention to detail and ability to work independently
• Proficiency in Microsoft Suite, primarily Teams, Word, Excel, PowerPoint, Outlook
• Proficiency in manipulating PDF documents in Adobe and/or Blue Beam
• Web design / content management a bonus
• Experience with InDesign a bonus
• Ability to support our IT department with basic functions such as setting up workstations, coordinating meetings, and troubleshooting boardroom AV equipment
• Problem-solving and solution-finding attitude and aptitude

Required Qualifications

• High School diploma or equivalent
• Excellent verbal and written communication including grammar, punctuation, proofreading, spelling and telephone skills
• Flexibility and ability to prioritize and handle multiple tasks and various managers in a fast-paced environment
• Self-motivated, well-organized and detail-oriented
• Ability to handle confidential information
• Proficiency with MS Office including Word and Outlook
• An attitude and commitment to being an active participant of our employee-owned culture is a must

What We Believe

HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

Our Commitment

As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.

Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.