Administrative Assistant

De Havilland Aircraft of Canada Limited; Calgary; On-site; CAD 45,000 - 60,000; Full time

Job summary

De Havilland Aircraft of Canada Limited is seeking an Administrative Assistant to provide vital administrative support in a dynamic environment. The successful candidate will organize schedules, manage correspondence, and prepare documents while ensuring coordination across departments. Ideal candidates have strong communication and organizational skills, accompanied by at least three years of administrative experience in a corporate setting.

Qualifications

• Minimum of 3 years of administrative support experience preferred.
• Proficiency in document preparation and scheduling.
• Experience supporting executives is an asset.

Responsibilities

• Maintain and organize calendars for appointments and meetings.
• Prepare documents, presentations, and reports with accuracy.
• Assist in planning and executing company events.

Skills

Organizational skills

Written communication

Verbal communication

Attention to detail

Problem-solving

Education

High school diploma or equivalent

Post-secondary education in office administration or a related field

Tools

Microsoft Office Suite

Job description

Posted Wednesday, March 12, 2025 at 6 : 00 AM | Expires Thursday, March 27, 2025 at 5 : 59 AM

De Havilland Aircraft of Canada Limited (DHC) is a storied name in the aerospace industry, recognized worldwide for its pioneering contributions to aviation and its unwavering commitment to quality, innovation, and reliability. Headquartered in Calgary, AB, DHC currently has approximately 1,400 employees across British Columbia, Alberta and Ontario, as well as in markets and distribution hubs world-wide.

Established in 1928, De Havilland Canada has a rich history marked by the development of some of the most iconic and versatile aircraft ever built. These aircraft have served a variety of roles—from bush flying to commercial aviation—and are celebrated for their rugged durability, operational versatility, and excellence in performance.

Over the decades, De Havilland Canada has evolved to meet the changing needs of the aviation industry. Today, we are more than just an aircraft manufacturer; we are a comprehensive aerospace company with capabilities that span design, production, maintenance, repair, and overhaul (MRO) services. Our operations are supported by a team of skilled engineers, technicians, and industry professionals who are dedicated to upholding the highest standards of craftsmanship and innovation.

Profile

The Administrative Assistant provides essential administrative support by managing daily tasks, streamlining communication, and ensuring seamless coordination of activities in collaboration with the Executive Administrator. This role involves working collaboratively with colleagues to maintain efficient operations and contribute to organizational success.

Accountabilities

• Maintain and organize calendars, scheduling appointments, and meetings as needed.
• Handle incoming and outgoing correspondence, including emails, calls, and written communications, ensuring timely follow-up and action.
• Prepare and edit documents, presentations, and reports with a high degree of accuracy and professionalism.
• Coordinate travel arrangements, including booking flights, accommodation, and transportation.
• Assist in planning and executing company events, meetings, and off-site engagements.
• Maintain confidentiality and exercise discretion when handling sensitive information.
• Support with expense report preparation, invoice processing, and budget tracking.
• Act as a liaison between departments or external partners.
• Perform other administrative duties as assigned to ensure the effectiveness and efficiency of the office.

Education Required

• High school diploma or equivalent required.
• Post-secondary education in office administration, business, or a related field is preferred.

Experience & Skills

• Minimum of 3 years of administrative support experience, preferably in a corporate setting.
• Demonstrated experience in scheduling, document preparation, and correspondence management.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with scheduling tools.
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Excellent written and verbal communication skills.
• Keen attention to detail and high standards for accuracy.
• Ability to work independently while collaborating effectively with team members.
• Professional demeanor and positive attitude.
• Proactive approach to problem-solving with strong decision-making skills.
• High level of integrity and commitment to confidentiality.
• Adaptability to dynamic and fast-paced environments.

Assets

• Experience in supporting executives or senior leaders.
• Familiarity with project management tools or customer relationship management (CRM) systems.
• Previous experience in event planning or coordination.

Working Conditions

• Standard office environment with occasional travel between sites.
• May require extended hours during peak periods or special projects.

At De Havilland Canada, we aim to be inclusive and diverse and provide equal opportunity for employment. All qualified applicants, regardless of gender, age, race, religion, sexual orientation, and disability, are encouraged to apply. De Havilland will accommodate the needs of applicants with disabilities throughout all stages of the selection process. If you need accommodation during the recruitment process, please advise your Talent Acquisition representative. Information relating to the need for accommodation and accommodation measures will be addressed confidentially.

Any offer of employment is conditional on the completion of positive and satisfactory background checks, which may include, proof that you are legally entitled to work in Canada, professional references, verification of employment history, verification of educational background and criminal background checks.

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