Administrative Assistant

Associated Engineering; Calgary; Hybrid; CAD 40,000 - 60,000; Full time

Benefits offered by this job

Flexible/hybrid work arrangements

Competitive salary with annual reviews

Matched pension program

Health/dental/vision coverage

Fitness allowance

Employee and family assistance

Mental health supports

Generous paid vacation

Paid December office closure

Paid sick time

Parental leave top up

Professional development hours

Mentoring programs

Engineering In Training programs

Social events and lunch‑and‑learns

Job summary

Associated Engineering, a proudly Canadian, Employee-owned Company, is seeking an experienced Administrative Assistant to join our Calgary office. This role supports the Water Division with a range of administrative and office duties, contributing to efficient operations and project support.

The position offers flexible/hybrid work arrangements, competitive salaries, benefits, and ongoing professional development opportunities within a collaborative team environment.

Qualifications

• 5+ years of progressive administrative experience.
• Excellent oral and written communication skills.
• Highly detail oriented and accurate.
• Demonstrated ability to work independently with little supervision.
• Graphic design skills, including InDesign or similar, are an asset.

Responsibilities

• Preparing reports, project tender documents, specifications, proposals, and letters in accordance with our standards.
• Maintaining project files in our corporate records management database.
• Providing a variety of administrative assistance to team members.
• Assisting with various office and project related responsibilities, and general administrative duties as required.
• Supporting other members of our team.

Skills

5+ years experience

Strong communication

Attention to detail

Ability to work independently

Tools

Microsoft Word

Microsoft Excel

PowerPoint

SharePoint

Job description

Associated Engineering, a proudly Canadian, Employee-owned Company is seeking an experienced and dedicated Administrative Assistant to join our team in our Calgary office. This position will involve a range of administrative and office support activities to facilitate the efficient operation of our Water Division.

What We Offer

• Flexible/hybrid working arrangements, depending on position
• Market competitive salaries, with annual reviews
  • Matching company pension program, increasing over time
• Comprehensive benefits including:
  • Health/dental/vision coverage,
  • Fitness allowance,
  • Employee and family assistance programs
  • Mental health supports
• Paid time off so that you can recharge including:
  • Generous paid vacation,
  • Paid office closure over December holiday break
  • Industry leading paid sick time
  • Parental leave top up program
• Ongoing support for your professional development and growth
  • Active Young Professional group
  • Formal mentoring programs
  • Paid professional development hours
  • Capacity building seminars
  • Engineer In Training programs
• Opportunities to participate in social club activities and events
  • Company-wide social events
  • Regular lunch-and-learns
  • Community volunteer opportunities
  • An office that is walking distance from Crowfoot Train Station.

What You’ll Do

• Preparing reports, project tender documents, specifications, proposals, and letters in accordance with our standards.
• Maintaining project files in our corporate records management database.
• Providing a variety of administrative assistance to team members.
• Assisting with various office and project related responsibilities, and general administrative duties as required.
• Supporting other members of our team.

Does this sound like you?

• 5+ years of progressive administrative experience.
• Strong capabilities in Microsoft Word, Excel, PowerPoint, SharePoint, and other office software.
• Excellent oral and written communication skills.
• Highly detail oriented and accurate.
• Demonstrated ability to work independently with little supervision.
• Graphic design skills, including the use of InDesign, or other graphic design software, is an asset.
• Prior experience in the consulting engineering industry is an asset.

About Us

At Associated Engineering, we're passionate about not only the work we do but the communities we live and work in. Which is why sustainability is at the heart of everything we do. As a carbon neutral company since 2009, we help shape resilient and sustainable communities across Canada.

As a Platinum Member of Canada’s Best Managed Companies since 2008, we take pride in nurturing a workplace where people thrive. We are an employer of choice providing our people with a supportive, collaborative, engaging and dynamic place to build a career, while bringing inspiration and innovation to our work.

Our Company Culture Is Shaped By

• Growth and development of our employees – chart your career course, whatever stage you are at!
• A broad variety of meaningful work that supports local communities – we are a medium-sized company working on significant projects, helping to shape communities!
• We care, we commit, we create – our promise to both clients and each other!

Want more information?

• Check out what a day at Associated Engineering looks like via LinkedIn
• Our Environmental, Social and Governance Report

AE is an Equal Opportunity Employer and encourages women, Indigenous peoples, persons with disabilities, members of visible minorities, and members of the LGBTQ+ community to apply. For applicants with disabilities, accommodations are available upon request for candidates taking part in all aspects of the selection process. We are also committed to protecting the privacy of your personal information and as such, it will be used for recruitment and employment purposes only.