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administrative assistant

SUNRISE FREIGHT SYSTEMS INC

Caledon

On-site

CAD 40,000 - 55,000

Full time

2 days ago
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Job summary

A transportation company seeks an office administrator to manage daily operations, coordinate information flow, and supervise a team. The ideal candidate will have a secondary education and relevant experience, thrive in a fast-paced environment, and be capable of working independently. The role emphasizes attention to detail and the ability to meet tight deadlines.

Qualifications

  • 1 to 2 years of experience in a similar role.
  • Ability to handle multiple tasks under tight deadlines.
  • Experience with office procedures and routines.

Responsibilities

  • Coordinate seminars, conferences, and daily operations.
  • Direct the flow of information and oversee reports.
  • Manage office correspondence and maintain filing systems.

Skills

Attention to detail
Ability to work independently
Fast-paced environment
Work under pressure

Education

Secondary (high) school graduation certificate

Tools

MS Excel
MS Outlook
MS PowerPoint
MS Windows
MS Word
MS Office

Job description

Overview

Languages

English

Education

  • Secondary (high) school graduation certificate

Experience

1 year to less than 2 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

  • Transportation company

Responsibilities

Tasks

  • Arrange and co-ordinate seminars, conferences, etc.
  • Coordinate the flow of information within the team
  • Direct and control daily operations
  • Open and distribute mail and other materials
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Oversee the preparation of reports
  • Order office supplies and maintain inventory
  • Greet people and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Maintain and manage digital database

Supervision

  • 1 to 2 people

Experience and specialization

Computer and technology knowledge

  • MS Excel
  • MS Outlook
  • MS PowerPoint
  • MS Windows
  • MS Word
  • MS Office

Area of specialization

  • Correspondence
  • Reports and records
  • Invoices

Additional information

Transportation/travel information

  • Public transportation is available

Work conditions and physical capabilities

  • Ability to work independently
  • Fast-paced environment
  • Work under pressure
  • Tight deadlines
  • Attention to detail
  • Repetitive tasks
  • Work with minimal supervision

Employment groups

This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:

Support for newcomers and refugees

  • Offers mentorship programs that pair newcomers and/or refugees with experienced employees
  • Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees

Support for youths

  • Offers mentorship, coaching and/or networking opportunities for youth
  • Provides awareness training to employees to create a welcoming work environment for youth

Support for Indigenous people

  • Offers mentorship, coaching and/or networking opportunities for Indigenous workers
  • Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers

Support for mature workers

  • Provides staff with awareness training to create a welcoming work environment for mature workers
  • Offers mentorship, coaching and/or networking opportunities for mature workers

Supports for visible minorities

  • Offers mentorship programs that pair members of visible minorities with experienced employees
  • Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities
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