administrative assistant

SUNRISE FREIGHT SYSTEMS INC; Caledon; On-site; CAD 40,000 - 55,000; Full time

Job summary

A transportation company seeks an office administrator to manage daily operations, coordinate information flow, and supervise a team. The ideal candidate will have a secondary education and relevant experience, thrive in a fast-paced environment, and be capable of working independently. The role emphasizes attention to detail and the ability to meet tight deadlines.

Qualifications

• 1 to 2 years of experience in a similar role.
• Ability to handle multiple tasks under tight deadlines.
• Experience with office procedures and routines.

Responsibilities

• Coordinate seminars, conferences, and daily operations.
• Direct the flow of information and oversee reports.
• Manage office correspondence and maintain filing systems.

Skills

Attention to detail

Ability to work independently

Fast-paced environment

Work under pressure

Education

Secondary (high) school graduation certificate

Tools

MS Excel

MS Outlook

MS PowerPoint

MS Windows

MS Word

MS Office

Job description

Overview

Languages

English

Education

• Secondary (high) school graduation certificate
  
  

Experience

1 year to less than 2 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Transportation company
  
  

Responsibilities

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Coordinate the flow of information within the team
• Direct and control daily operations
• Open and distribute mail and other materials
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Oversee the preparation of reports
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Maintain and manage digital database
  
  

Supervision

• 1 to 2 people
  
  

Experience and specialization

Computer and technology knowledge

• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• MS Office
  
  

Area of specialization

• Correspondence
• Reports and records
• Invoices
  
  

Additional information

Transportation/travel information

• Public transportation is available
  
  

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks
• Work with minimal supervision
  
  

Employment groups

This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:

Support for newcomers and refugees

• Offers mentorship programs that pair newcomers and/or refugees with experienced employees
• Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees
  
  

Support for youths

• Offers mentorship, coaching and/or networking opportunities for youth
• Provides awareness training to employees to create a welcoming work environment for youth
  
  

Support for Indigenous people

• Offers mentorship, coaching and/or networking opportunities for Indigenous workers
• Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers
  
  

Support for mature workers

• Provides staff with awareness training to create a welcoming work environment for mature workers
• Offers mentorship, coaching and/or networking opportunities for mature workers
  
  

Supports for visible minorities

• Offers mentorship programs that pair members of visible minorities with experienced employees
• Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities