Administrative Assistant

UPS; Burlington; On-site; CAD 30,000 - 60,000; Full time

Job summary

A global logistics company in Burlington, Ontario is looking for an Administrative Assistant III. This entry-level position involves handling advanced administrative responsibilities including document examination, error correction, and performance analysis. The ideal candidate should have previous administrative experience and strong communication skills. This full-time role offers competitive pay and comprehensive benefits after one year of service.

Benefits

2 weeks of paid vacation after one year

Vision, health, and dental benefits

Weekly pay

Immediate access to Employee Discounts

Free onsite parking

Paid training

Pension plan

Qualifications

• 1 year of previous administrative warehouse support experience.
• Typing speed of 40+ words per minute with 90% accuracy.
• Ability to work with minimal supervision.

Responsibilities

• Executes examination of various shipping documents for accuracy.
• Researches and corrects errors from incorrect information.
• Prepares complex reports and performs analysis using software.

Skills

Excellent verbal and written English communication skills

Intermediate computer skills: Word, Excel, and Outlook

Strong analytical thinking

Attention to detail

Time management skills

Education

Bachelor's degree or international equivalent

Job description

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Primary Job Posting Location:

Burlington, Ontario Canada

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Explore your next opportunity at a Fortune Global 500 organization. Envision innovative possibilities, experience our rewarding culture, and work with talented teams that help you become better every day. We know what it takes to lead UPS into tomorrow—people with a unique combination of skill + passion. If you have the qualities and drive to lead yourself or teams, there are roles ready to cultivate your skills and take you to the next level.

Job Description

This position performs advanced administrative responsibilities including preparation and analysis of more complex reports, compilation of information from various sources, handling small scale projects, and analysis using various software packages. This position may direct the work of others and provide instruction and guidance to lesser experienced employees. This position performs general office duties including word processing, data entry, auditing documents, answering phones, distributing mail, reserving conference rooms, coordinating meetings and other duties as assigned. This position may deal with confidential material on a regular basis.

Job Title: Administrative Assistant III

Job Type: Full-Time / Permanent

Workdays: Monday to Friday (must be able to work ALL 5 days of the week)

Shift Hours: 2.00 PM to 10.00 PM (must be able to work a minimum of 40 hrs. per week)

Shift Duration: 8 hours a day (requires flexibility with Start-could be at 5.00 PM and Finish time-could be 1.00 AM)

Work Location: 1022 CHAMPLAIN AVENUE BURLINGTON, ON L7L 0C2

Wage Salary: $17.75 per hour

Key Responsibilities And Duties

• Executes a comprehensive examination of various documents including commercial invoices, international bills of lading, and shipping documents to ensure completeness and accuracy.
• Researches and corrects errors resulting from incorrect pre-advise information.
• Compiles and saves shipping documents (paper or electronic) to comply with government regulations.
• Prepares complex reports/presentations.
• Performs analysis using various software packages and databases (e.g. MS Access).
• Provides advanced office support knowledge and skills.
• Prepares and/or coordinates information for internal and external contacts.
• Assisting Other teams.
  
  

Requirements

• 1 year of previous administrative warehouse (dispatch and packing) support experience – Required
• Excellent verbal and written English (proficiency) communication skills – Required
• Intermediate computer skills: Word, Excel, and Outlook (Microsoft Office)
• Bachelor's degree or international equivalent – Preferred
• Typing speed of 40+ words per minute with 90% accuracy
• Fast learn and adapt skills to different systems
• Ability to work with minimal supervision
• Strong analytical thinking, problem-solving, basic research, attention to detail, and time management skills
• Ability to work in a fast-paced environment
  
  

Compensation And Benefits

• 2 weeks of paid vacation after one year of service.
• Vision, health, and dental benefits after one year of service.
• Weekly Pay/ Direct Deposit- Every Friday.
• Immediate access to UPS ‘Employee Discounts’ upon hiring.
• Paid training.
• Pension Plan.
• Free Onsite Parking.
• Opportunity for advancement within a Fortune 50 Company.
  
  

Expenses/Working Conditions

• Adhere to the company’s Appearance Guidelines.
  
  

UPS is a diverse and equal opportunity employer. Accommodations are available, on request, for candidates with disabilities taking part in the recruitment process. If you are selected to participate in the recruitment process, please advise if you require accommodation for a disability.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Truck Transportation

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