administrative assistant

Government of Canada; Brooks; On-site; CAD 40,000 - 55,000; Full time

Job summary

The Government of Canada is seeking an Office Administrator to manage daily operations and coordinate events. The ideal candidate should possess excellent communication skills and attention to detail, along with a college education and relevant experience. This role is vital for ensuring efficient office processes and effective support for the team.

Qualifications

• 1-2 years of experience in office administration.
• Ability to work independently and under pressure.
• Must be organized and detail-oriented.

Responsibilities

• Coordinate and arrange seminars and conferences.
• Prepare reports and handle daily office operations.
• Schedule appointments and manage communication.

Skills

Attention to detail

Excellent oral communication

Excellent written communication

Organized

Client focus

Reliability

Education

College/CEGEP

Job description

Overview Languages

English

Education

• College/CEGEP

Experience

1 year to less than 2 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Evaluate daily operations
• Open and distribute mail and other materials
• Plan and organize daily operations
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Oversee the preparation of reports
• Respond to employee questions and complaints
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Work with the marketing department to understand and communicate marketing messages to the field
• Conduct performance reviews

Additional information Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Team player
• Accurate
• Client focus
• Reliability