administrative assistant

Administrative Assistant

Posted on March 18, 2025 by Employer details HSBA TAX SERVICES INC.

Job Details

Education: Bachelor's degree or equivalent experience.

Work Setting: Willing to relocate. Consulting firm. Insurance. Business services.

Responsibilities

• Arrange and co-ordinate seminars, conferences, etc.
• Evaluate daily operations.
• Open and distribute mail and other materials.
• Supervise other workers.
• Train staff.
• Establish and implement policies and procedures.
• Record and prepare minutes of meetings, seminars, and conferences.
• Plan, develop, and implement recruitment strategies.
• Schedule and confirm appointments.
• Manage training and development strategies.
• Answer telephone and relay telephone calls and messages.
• Answer electronic enquiries.
• Compile data, statistics, and other information.
• Oversee the preparation of reports.
• Order office supplies and maintain inventory.
• Arrange travel, related itineraries, and make reservations.
• Greet people and direct them to contacts or service areas.
• Set up and maintain manual and computerized information filing systems.
• Type and proofread correspondence, forms, and other documents.
• Conduct research.
• Perform data entry.
• Provide customer service.
• Maintain and manage digital database.
• Perform basic bookkeeping tasks.
• Supervise office and volunteer staff.

Supervision

Supervision of 1 to 2 people.

Computer and Technology Knowledge

• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• Accounting software
• MS Office

Technical Terminology

• Financial

Area of Specialization

• Accounting
• Payroll services

Security and Safety

• Criminal record check.

Transportation/Travel Information

• Own vehicle.
• Willing to travel.
• Public transportation is available.

Work Conditions and Physical Capabilities

• Ability to work independently.
• Fast-paced environment.
• Work under pressure.
• Tight deadlines.
• Attention to detail.
• Repetitive tasks.
• Work with minimal supervision.

Personal Suitability

• Ability to multitask.
• Excellent oral communication.
• Excellent written communication.
• Organized.
• Team player.
• Accurate.
• Reliable.
• Time management.
• Adaptable.
• Accountable.
• Due diligence.

Experience

1 year to less than 2 years.

Workplace Information

Hybrid. Work must be completed both in person and remotely.

Salary and Benefits

Salary: $29.00 per hour, 32 to 40 hours per week.

Terms of Employment: Permanent employment, full-time. Day, evening, weekend, shift, overtime, early morning, morning.

Financial Benefits: As per collective agreement. Free parking available.

Who Can Apply for This Job?

The employer accepts applications from:

• Canadian citizens and permanent or temporary residents of Canada.
• Other candidates with or without a valid Canadian work permit.

Advertised Until

2025-04-01

Important Notice: This job posting was posted directly by the employer on Job Bank. The Government of Canada has taken steps to make sure it is accurate and reliable but cannot guarantee its authenticity.