administrative assistant

BIC Canada Immigration; Brampton; On-site; CAD 40,000 - 50,000; Full time

Job summary

Une entreprise d'immigration recherche un assistant administratif pour organiser des séminaires et former d'autres travailleurs. Le candidat idéal a un certificat d'études secondaires et une expérience de 1 à 2 ans. Compétences en MS Office indispensables. Ce poste est à temps plein à Brampton, Ontario, avec un environnement de travail rapide et exigeant.

Qualifications

• 1 à 2 ans d'expérience dans un rôle similaire.
• Capacité à travailler sous pression et à respecter des délais serrés.
• Bonnes compétences en gestion du temps et attention aux détails.

Responsibilities

• Organiser et coordonner des séminaires et conférences.
• Former d'autres employés.
• Préparer des procès-verbaux de réunions.

Skills

Compétences en organisation

Interpersonal skills

Capacités de communication

Compétences en informatique

Education

Certificat de fin d'études secondaires

Tools

MS Windows

MS Office

Job description

Durée de l'emploi : Permanent

Langue de travail : Anglais

Heures de travail : 32.5 hours per week

Education :

• Secondary (high) school graduation certificate

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Train other workers
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents

Supervision

• 5-10 people

Computer and technology knowledge

• MS Windows
• MS Office

Technical terminology

• Business

Area of specialization

• Correspondence
• Reports and records

Security and safety

• Bondable

Transportation / travel information

• Own transportation
• Public transportation is available

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks
• Large caseload
• Large workload

Experience

• 1 year to less than 2 years

Support for persons with disabilities

• Offers mentorship, coaching and / or networking opportunities for persons with disabilities
• Provides awareness training to employees to create a welcoming work environment for persons with disabilities
• Applies accessible and inclusive recruitment policies that accommodate persons with disabilities

Support for newcomers and refugees

• Supports social and labour market integration of newcomers and / or refugees (for example : facilitating access to community resources, language training, skills training, etc.)
• Recruits newcomers and / or refugees who were displaced by a conflict or a natural disaster (for example : Ukraine, Afghanistan, etc.)
• Supports newcomers and / or refugees with foreign credential recognition
• Offers mentorship programs that pair newcomers and / or refugees with experienced employees
• Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and / or refugees
• Does not require Canadian work experience

Support for youths

• Offers on-the-job training tailored to youth
• Offers mentorship, coaching and / or networking opportunities for youth
• Provides awareness training to employees to create a welcoming work environment for youth

Support for Veterans

• Offers mentorship, coaching and / or networking opportunities for Veterans
• Provides awareness training to employees to create a welcoming work environment for Veterans

Support for Indigenous people

• Offers mentorship, coaching and / or networking opportunities for Indigenous workers
• Develops and maintains relationships with indigenous communities, indigenous-owned businesses and organizations
• Provides cultural competency training and / or awareness training to all employees to create a welcoming work environment for Indigenous workers

Support for mature workers

• Applies hiring policies that discourage age discrimination
• Provides staff with awareness training to create a welcoming work environment for mature workers
• Offers mentorship, coaching and / or networking opportunities for mature workers

Supports for visible minorities

• Applies hiring policies that discourage discrimination against members of visible minorities (for example : anonymizing the hiring process, etc.)
• Offers mentorship programs that pair members of visible minorities with experienced employees
• Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities