administrative assistant

MAINLINER FREIGHTWAYS LTD.; Brampton; On-site; CAD 40,000 - 80,000; Full time

Job summary

An established industry player is seeking a dynamic administrative professional to coordinate HR activities and support organizational goals. This role involves supervising staff, managing daily operations, and developing recruitment strategies. The ideal candidate will possess strong communication skills and experience in administrative tasks. The company offers a supportive environment with opportunities for mentorship and networking, especially for newcomers and veterans. Join a team that values collaboration and innovation while making a positive impact in the community.

Benefits

Free parking available

On-site amenities

Qualifications

• Minimum 7 months experience in administrative roles.
• Strong communication and organizational skills required.

Responsibilities

• Coordinate HR activities and ensure alignment with organizational goals.
• Supervise staff and manage daily operations efficiently.
• Plan and implement recruitment strategies for new hires.

Skills

Administrative Skills

Conflict Resolution

Communication Skills

Supervision

Recruitment Strategies

Education

Secondary (high) school graduation certificate

Tools

MS Excel

MS Outlook

MS Windows

MS Word

Google Drive

Job description

Minimum Requirements

• Education: Secondary (high) school graduation certificate
• Experience: 7 months to less than 1 year

Work Setting

• Relocation costs not covered by employer
• Willing to relocate
• Private sector

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Assist with staff consultation and grievance procedures
• Coordinate the activities of the HR department in order to ensure they meet the organization's goals
• Coordinate the flow of information within the team
• Direct and control daily operations
• Supervise other workers
• Train staff
• Plan, develop and implement recruitment strategies
• Answer telephone and relay telephone calls and messages
• Respond to employee questions and complaints
• Carry out administrative activities of establishment
• Oversee and co-ordinate office administrative procedures
• Resolve conflict situations
• Review and evaluate new administrative procedures
• Establish work priorities and ensure procedures are followed and deadlines are met
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence

Supervision

• 3-4 people

Computer and Technology Knowledge

• MS Excel
• MS Outlook
• MS Windows
• MS Word
• Google Drive

Area of Specialization

• Reports and records

Other Benefits

• Free parking available
• On-site amenities

Support for Newcomers and Refugees

• Participates in a government or community program or initiative that supports newcomers and/or refugees
• Recruits newcomers and/or refugees who were displaced by a conflict or a natural disaster (for example: Ukraine, Afghanistan, etc.)
• Supports newcomers and/or refugees with foreign credential recognition

Support for Youths

• Offers mentorship, coaching and/or networking opportunities for youth

Support for Veterans

• Offers mentorship, coaching and/or networking opportunities for Veterans
• Offers mentorship, coaching and/or networking opportunities for Indigenous workers

Support for Mature Workers

• Offers mentorship, coaching and/or networking opportunities for mature workers

Supports for Visible Minorities

• Offers mentorship programs that pair members of visible minorities with experienced employees