Administrative Assistant

Leonardo DRS; Bedford (Ville); On-site; CAD 50,000 - 65,000; Full time

Job summary

A leading power conversion firm in Canada seeks an Administrative Assistant to support top-tier managers and ensure smooth office operations. The role involves managing reception duties, coordinating meetings, and providing administrative support. Ideal candidates will have a minimum of 5 years of office administration experience and strong organizational skills. This position offers a supportive work environment and competitive benefits.

Benefits

Comprehensive wellness programs

Competitive compensation

Retirement savings plan with matching contributions

Qualifications

• Minimum 5 years of experience in office administration.
• Discretion and confidentiality handling required.
• Ability to work independently and as part of a team.

Responsibilities

• Providing administrative support to management and departments.
• Greeting visitors and managing reception duties.
• Arranging travel and processing expenses.

Skills

Excellent writing and interpersonal skills

Strong organizational skills

Advanced proficiency in Microsoft Office

Attention to detail

Flexibility and adaptability

Job description

DRS Pivotal Power, Inc. is located in Bedford, Nova Scotia. DRS Pivotal Power is a leader in the design, development, and manufacture of high-reliability power conversion equipment for mission-critical applications supporting all branches of the military in Canada, the US, and internationally. All products are designed and manufactured in-house by our team of over 100 employees. DRS Pivotal Power is part of the Leonardo DRS Naval Electronics group and has over 30,000 fielded units with a field reliability of over 99%.

Job Summary

Are you passionate about creating a seamless office experience and supporting top-tier managers? Reporting directly to the Site Lead, our Administrative Assistant plays a vital role in ensuring smooth office operations. As the first point of contact for visitors, you will provide a positive experience, support senior managers, coordinate office functions, and handle site-related queries.

Main responsibilities include (but are not limited to):

• Providing administrative support to management and departments
• Greeting visitors and managing reception duties
• Managing calendars and coordinating meetings
• Arranging travel, processing expenses, and organizing office events
• Planning and executing conferences and special events
• Handling room reservations, catering, and rental needs
• Preparing reports and ensuring timely distribution
• Creating graphs and charts using spreadsheet and graphics software
• Screening and directing phone calls
• Answering queries and referring inquiries appropriately
• Managing incoming mail and maintaining confidential files
• Creating meeting agendas, taking minutes, and distributing information
• Arranging video conference meetings
• Organizing social events in collaboration with the team
• Administering site-related tasks

Qualifications for success:

• Minimum 5 years of experience in office administration
• Excellent writing and interpersonal skills
• Discretion and confidentiality handling
• Strong organizational skills with multitasking abilities
• Positive attitude and proactive approach
• Effective time management
• Attention to detail for accurate documentation
• Independent judgment and problem-solving skills
• Flexibility and adaptability
• Advanced proficiency in Microsoft Office
• Ability to work independently and as part of a team

Benefits of working with DRS Canada:

• Supportive team environment
• Opportunity to work with industry-leading technology
• Compressed workweek for work/life balance
• Comprehensive wellness programs including health, dental, and vision coverage from day one
• Employee assistance programs
• Competitive compensation with professional development support
• Retirement savings plan with matching contributions
• Maternity and parental leave top-up
• Paid vacation, personal, and sick days

About DRS Pivotal Power

DRS Pivotal Power Inc., a subsidiary of Leonardo DRS, specializes in high-reliability power conversion equipment for military applications. We are part of the Naval Electronics Canada Group.

All applicants must meet Canadian security clearance requirements.

Applicants requiring accommodations during the recruitment process should contact Human Resources. DRS Pivotal Power Inc. is an equal opportunity employer.

Apply online at www.leonardodrs.com/careers.