Administrative Assistant

AtkinsRéalis; Bedford; On-site; CAD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking an Administrative Assistant to join their dynamic team in Bedford. This full-time role offers the chance to work on major engineering projects while ensuring smooth office operations. The ideal candidate will have strong organizational skills, proficiency in Microsoft Office Suite, and a keen eye for detail. You'll play a crucial role in supporting project teams by preparing documents, managing communications, and coordinating meetings. With a focus on work-life balance and numerous development opportunities, this position is perfect for someone looking to grow in a supportive environment dedicated to engineering a better future.

Benefits

Competitive Pay

Flexible Benefits

Employee Share Plan

Defined Contribution Pension Plan

Work-Life Balance

Learning and Development Opportunities

Health and Safety Focus

Qualifications

• 2-4 years of experience in a large office or project environment.
• Advanced proficiency in Microsoft Office Suite and Adobe Acrobat.

Responsibilities

• Format, edit, and proofread outgoing correspondence and reports.
• Organize meetings, prepare agendas, and record minutes.
• Manage office supplies and maintain filing systems.

Skills

Microsoft Office Suite

Time Management

Organizational Skills

Communication Skills

Detail-oriented

Education

High School Diploma

Experience in Office Environment

Tools

Adobe Acrobat

PowerPoint

Excel

Word

Job description

Are you looking for a company that works on major engineering projects all over the world? Do you want to make a difference by improving the daily lives of communities worldwide? Are you seeking to join an inclusive and diverse team that you can truly count on? You’ve come to the right place!
Come join us in reshaping the future with AtkinsRéalis. AtkinsRéalis is dedicated to engineering a better future for our planet and its people.
AtkinsRéalis is truly a global leader in its field and has been chosen to design and build some of the most prestigious projects in the world. We are hiring an Administrative Assistant to join our team! This full-time position is based in Bedford, Nova Scotia and requires office presence 5 days a week.

Your role within the team

• Format, edit, proofread and distribute outgoing correspondence, reports, proposals, and other documents according to company templates and standards (Specifications – preparing, formatting and registering specs with info provided by multi-disciplines);
• Prepare and distribute agendas, notes, PowerPoint slides, and other material needed prior to meetings; record, prepare and distribute meeting minutes;
• Classify documents related to projects according to the established document control procedure;
• Respond to both telephone and email queries and direct clients to the appropriate individual as required;
• Organize and set up conference calls, video conferences, meetings, catering; arrange the scheduling, invitations and confirmation of meetings;
• Ensure sufficient office supplies are maintained including filing systems for correspondence and other communications both incoming and outgoing;
• Assemble data and statistical information for research and informational purposes.

Why choose AtkinsRéalis as an employer?

• The opportunity to work on various major projects for internal and external clients.
• An exciting environment where work-life balance is important.
• A wide array of learning and development opportunities.
• Competitive pay, flexible benefits, an employee share plan, and a defined contribution pension plan.
• A work environment focused on health and safety.

The ideal candidate

• Minimum 2 - 4 years of previous experience working in a large office or project environment in a related role;
• Previous work experience in an engineering environment is an asset but not required;
• Advanced proficiency in Microsoft Office Suite including Excel, Word, PowerPoint and Adobe Acrobat; along with excellent formatting experience;
• Ability to balance priorities while meeting deadlines and remaining detail-oriented ensuring accuracy;
• Self-starter with excellent time management and organizational skills;
• Strong oral and written English language communication skills, bilingualism in French is an asset but not required.

Are you up for this challenge? Apply today and join our team to help engineer a Better Future for our Planet and its People.
About AtkinsRéalis
Created by the integration of long-standing organizations dating back to 1911, AtkinsRéalis is a world-leading professional services and project management company dedicated to engineering a better future for our planet and its people. We create sustainable solutions that connect people, data and technology to transform the world's infrastructure and energy systems. We deploy global capabilities locally to our clients and deliver unique end-to-end services across the whole life cycle of an asset including consulting, advisory & environmental services, intelligent networks & cybersecurity, design & engineering, procurement, project & construction management, operations & maintenance, decommissioning and capital. The breadth and depth of our capabilities are delivered to clients in key strategic sectors such as Engineering Services, Nuclear, Operations & Maintenance and Capital.

At AtkinsRéalis, we seek to hire individuals with diverse characteristics, backgrounds and perspectives. We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences.

AtkinsRéalis cares about your privacy. AtkinsRéalis and other subsidiary or affiliated companies of AtkinsRéalis (referred to throughout as “AtkinsRéalis”) are committed to protecting your privacy. Please consult our Privacy Notice on our Careers site to know more about how we collect, use and transfer your Personal Data.

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