administrative assistant

Kooner Transport group; Ayr; On-site; CAD 35,000 - 55,000; Full time

Job summary

Join a forward-thinking company as an Administrative Assistant, where your organizational skills and client focus will shine. In this dynamic role, you'll supervise and train staff, manage office procedures, and ensure smooth operations in a fast-paced environment. Your ability to multitask and maintain accuracy will be key to success. This organization values inclusivity and offers support for diverse groups, making it a great place to grow your career. If you are seeking a role that combines responsibility with the opportunity to make a difference, this position is for you.

Qualifications

• 1-2 years of experience in an administrative role.
• Strong organizational skills and ability to multitask.

Responsibilities

• Supervise and train other workers in office procedures.
• Schedule appointments and manage office supplies.
• Compile data and prepare meeting minutes.

Skills

Multitasking

Client Focus

Organizational Skills

Flexibility

Reliability

Education

Secondary (high) school graduation certificate

Tools

MS Office

MS Excel

MS Word

MS PowerPoint

Job description

• Education :

Education

• Secondary (high) school graduation certificate

Tasks

• Supervise other workers
• Train other workers
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents

Computer and technology knowledge

• MS Excel
• MS PowerPoint
• MS Word
• MS Office

Technical terminology

• Business

Area of specialization

• Reports and records

Security and safety

• Bondable

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure

Personal suitability

• Ability to multitask
• Flexibility
• Organized
• Team player
• Accurate
• Client focus
• Reliability

Experience

• 1 year to less than 2 years

Support for persons with disabilities

• Offers mentorship, coaching and / or networking opportunities for persons with disabilities
• Provides awareness training to employees to create a welcoming work environment for persons with disabilities
• Applies accessible and inclusive recruitment policies that accommodate persons with disabilities

Support for newcomers and refugees

• Supports social and labour market integration of newcomers and / or refugees (for example : facilitating access to community resources, language training, skills training, etc.)
• Recruits newcomers and / or refugees who were displaced by a conflict or a natural disaster (for example : Ukraine, Afghanistan, etc.)
• Supports newcomers and / or refugees with foreign credential recognition
• Offers mentorship programs that pair newcomers and / or refugees with experienced employees
• Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and / or refugees

Support for youths

• Offers on-the-job training tailored to youth
• Offers mentorship, coaching and / or networking opportunities for youth
• Provides awareness training to employees to create a welcoming work environment for youth

Support for Veterans

• Offers mentorship, coaching and / or networking opportunities for Veterans
• Provides awareness training to employees to create a welcoming work environment for Veterans
• Offers mentorship, coaching and / or networking opportunities for Indigenous workers
• Develops and maintains relationships with indigenous communities, indigenous-owned businesses and organizations
• Provides cultural competency training and / or awareness training to all employees to create a welcoming work environment for Indigenous workers

Support for mature workers

• Applies hiring policies that discourage age discrimination
• Provides staff with awareness training to create a welcoming work environment for mature workers
• Offers mentorship, coaching and / or networking opportunities for mature workers

Supports for visible minorities

• Applies hiring policies that discourage discrimination against members of visible minorities (for example : anonymizing the hiring process, etc.)
• Offers mentorship programs that pair members of visible minorities with experienced employees
• Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities