Administrative Assistant

Piramal Pharma Solutions; Aurora; On-site; CAD 50,000 - 60,000; Full time

Job summary

Piramal Pharma Solutions in Aurora is seeking an Administrative Assistant to join the site team. The role provides administrative, operational, and coordination support to leadership, employees, customers, and visitors, combining executive support with site operations.

You will manage meetings and travel, handle document control to GDP/GMP standards, coordinate visitor experiences, and support continuous improvement through digital tools.

Qualifications

• Provide administrative support to Site Head, Site Leadership Team, Human Resources, and other functions; coordinate meetings, travel, site communications, reports, and presentations.
• Serve as the primary point of contact for visitors, customers, vendors, and incoming communications; support visitor management and front-office operations.
• Support management, digitization, archiving, and retrieval of GMP and non-GMP documentation in line with GDP and regulatory requirements; maintain GMP training.
• Coordinate administrative services, office resources, events, site activities, and vendor interactions; assist in meetings and leadership visits.
• Leverage technology and digital tools to improve efficiency and client experience; identify opportunities for process improvement.
• Perform other duties and projects to support business priorities.

Responsibilities

• Provide administrative support to Site Head, Site Leadership Team, Human Resources, and other business functions; coordinate meetings, travel arrangements, site communications, reports, presentations, and other activities.
• Serve as the primary point of contact for visitors, customers, vendors, and incoming communications; support visitor management, meeting logistics, site hospitality, and front-office operations.
• Document management: digitization, archiving, retrieval of GMP and non-GMP documents; ensure GDP compliance and training maintenance.
• Coordinate administrative services, office resources, events, site activities, and vendor interactions; support leadership visits and customer visits.
• Use digital tools to enhance efficiency, improve service delivery, and elevate client experience.
• Handle other duties as assigned to support business priorities.

Job description

Be the First to Apply Division Piramal Pharma Solutions

Piramal Pharma Solutions is a contract development and manufacturing organization (CDMO), offering end-to-end development and manufacturing solutions across the drug life cycle. We serve our clients through a globally integrated network of facilities in North America, Europe and Asia. This enables us to offer a comprehensive range of services including Drug Discovery Solutions, Process & Pharmaceutical Development services, Clinical Trial Supplies, Commercial supply of APIs and Finished dosage forms. We also offer specialized services like development and manufacture of Highly Potent APIs and Antibody Drug Conjugation. Our capability as an integrated service provider & experience with various technologies enables us to serve Innovator and Generic companies worldwide. For more details, please visit : www.piramalpharmasolutions.com

Job Title Administrative Assistant

Job Description

The Administrative Assistant is a key member of the Aurora site team, providing administrative, operational, and coordination support to leadership, employees, customers, and visitors. This role combines executive support, visitor experience, document management, and site coordination activities to enable efficient business operations in a dynamic and regulated environment. The incumbent leverages technology, digital tools, and continuous improvement practices to deliver exceptional service while supporting evolving business needs.

• Administrative & Leadership Support: Provide administrative support to the Site Head, Site Leadership Team, Human Resources, and other business functions. Coordinate meetings, travel arrangements, site communications, reports, presentations, and other activities that enable effective business operations.
• Reception & Visitor Experience: Serve as the primary point of contact for visitors, customers, vendors, and incoming communications. Support visitor management, meeting logistics, site hospitality, and front-office operations while promoting a professional and welcoming environment.
• Document Management & Compliance Support: Support the management, digitization, archiving, and retrieval of GMP and non-GMP documentation in accordance with company procedures, Good Documentation Practices (GDP), and regulatory requirements. Maintain required GMP training and support document-related activities that contribute to inspection readiness and compliance.
• Site Coordination & Administrative Operations: Coordinate administrative services, office resources, employee events, site activities, and vendor interactions. Support the planning and execution of meetings, leadership visits, customer visits, and employee engagement initiatives.
• Continuous Improvement & Digital Enablement: Leverage technology and digital tools to enhance efficiency, improve service delivery, and elevated client experience. Identify opportunities to streamline administrative processes and contribute to continuous improvement initiatives across the site.
• Perform other duties and projects as assigned to support business priorities.

Canada Salary Range :CAD50,000.00 - CAD60,000.00/Per Year

Piramal Pharma Limited, offers a portfolio of differentiated products and services through its 17 global development and manufacturing facilities and a global distribution network in over 100 countries. PPL includes Piramal Pharma Solutions (PPS), an integrated Contract Development and Manufacturing Organization; Piramal Critical Care (PCC), a Complex Hospital Generics business; and the India Consumer Healthcare business, selling over-the- counter products. In addition, one of PPL’s associate companies, AbbVie Therapeutics India Private Limited is a JV with AbbVie Inc. and has emerged as one of the market leaders in the ophthalmology therapy area. Further, PPL has a minority investment in Yapan Bio Private Limited. In October 2020, PPL received a 20% strategic growth investment from the Carlyle Group. PPL provides equal employment opportunities to all employees and applicants for employment. It prohibits discrimination and harassment based on race, color, age, sex, religion, national origin or ethnicity, disability status, genetics, protected veteran status, sexual orientation, gender identity, or expression, or any other characteristic protected by applicable law. Our employment decisions are based on merit considering qualifications, skills, performance, and achievements. Equal employment opportunity applies to all terms and conditions of employment, including recruitment, selection, training, social programs, placement, promotion, demotion, compensation and benefits, transfers, terminations, and working conditions.