Administrative Assistant

Safariland Group; Arnprior; On-site; CAD 45,000 - 55,000; Full time

Job summary

A leading safety equipment company in Ontario is seeking an Operations Administrative Coordinator to provide day-to-day support services. This role involves managing ERP tasks, supporting HR functions, and ensuring a smooth operation of administrative duties. Ideal candidates will have an Office Administration certificate and at least 2 years of related experience, coupled with strong organizational and communication skills.

Qualifications

• At least 2 years of office administrative experience in a similar role.
• Ability to learn other software programs.
• Experience with AX Dynamics or other ERP systems is an asset.

Responsibilities

• Provide day-to-day support services to the location and its associates.
• Complete various tasks within the ERP system for production.
• Support the human resources department with employee training administration.
• Coordinate the Joint Health & Safety Committee program.

Skills

Strong verbal and written communication skills

Proactive attitude

Good organizational and prioritization skills

Intermediate proficiency in Microsoft Office

Education

Office Administration certificate or equivalent

Tools

AX Dynamics

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

TOGETHER, WE SAVE LIVES

Reporting to the Director of Operations, the Operations Administrative Coordinator is responsible for providing day-to-day support services to the location and its associates. This includes working within the ERP system, handling administrative and facility duties to support the business.

Responsibilities include:

• Completing various tasks within the ERP system (AX Dynamics) for production, including creating production orders in collaboration with Customer Care and Production Supervisors.
• Supporting the human resources department with employee training administration, onboarding, filing, and other administrative tasks.
• Assisting various departments with data entry, mailings, audits, reconciliations, and other administrative duties.
• Coordinating the Joint Health & Safety Committee program, scheduling meetings, and preparing/distributing minutes.
• Greeting visitors, maintaining the visitor log, assigning badges, and tracking their return.
• Responding promptly to incoming calls and directing them appropriately in a professional manner.
• Maintaining the company phone list, meeting room calendars, and mail slots.
• Managing office/kitchen supplies, including procurement, and ensuring tidiness of the photocopy area and meeting rooms. Ensuring coffee supplies are available for staff and visitors.
• Occasionally organizing catering and community pickups as required.
• Maintaining respectful communication with colleagues and supervisors.
• Following the company's ISO Quality Policy, understanding its impact on the company's performance and competitiveness.
• Performing other duties as assigned.

Education & Qualifications:

• Office Administration certificate or equivalent.
• At least 2 years of office administrative experience in a similar role.
• Strong verbal and written communication skills, proactive attitude, good organizational and prioritization skills.
• Intermediate proficiency in Microsoft Word, Excel, PowerPoint, Outlook; strong keyboarding skills.
• Ability to learn other software programs.
• Experience with AX Dynamics or other ERP systems is an asset.