Administrative Assistant

Fraser Valley Health Care Foundation; Abbotsford; On-site; CAD 38,000 - 56,000; Full time

Job summary

Fraser Valley Health Care Foundation in Abbotsford is seeking an Administrative Assistant to support the Operations Manager, manage donor records, and coordinate fundraising events.

This role offers exposure to donor relations, campaign logistics, and general office administration in a small but collaborative nonprofit team.

Strong organization, attention to detail, and professional communication are essential to help improve patient care in the Eastern Fraser Valley.

Qualifications

• Highly organized and detail-oriented, thrives in a collaborative nonprofit environment.
• Strong written and verbal communication with donors, vendors, and staff.
• Ability to manage multiple tasks, meet deadlines, and support events and campaigns.

Responsibilities

• Provide administrative support to the Operations Manager and FVHCF team.
• Maintain donor records, databases, and contact lists with accuracy.
• Assist with board meeting materials, minutes, and records for the Executive Director.

Skills

Organizational skills

Communication skills

Donor relations

Team player

Tools

Donor management system

Job description

The Administrative Assistant plays an essential role in supporting the Fraser Valley Health Care Foundation (FVHCF) by ensuring the smooth operation of administrative and office functions. Your work will directly help raise critical funds that improve patient care and services across the Eastern Fraser Valley.

This position supports the Operations Manager in managing daily tasks, assisting with fundraising campaigns and events, maintaining records, and helping the team deliver outstanding donor and community engagement. We are a small, passionate team that values collaboration, adaptability, and a positive attitude. This role is ideal for a highly organized, detail-oriented individual who thrives in a collaborative nonprofit environment and is committed to supporting health care in the Eastern Fraser Valley.

This is a dynamic position with exposure to fundraising campaigns, event support, donor relations, and project coordination. It’s a great fit for someone who enjoys variety in their workday and contributing to both behind-the-scenes operations and community-facing initiatives.

Core Responsibilities

• Provide administrative support to the Operations Manager and broader FVHCF team
• Maintain donor records, databases, and contact lists with accuracy
• Support the Executive Director in preparing for board meetings, recording minutes, and maintaining records
• Assist with logistics and coordination for fundraising events and campaigns
• Support internal fundraisers, 50/50 draws, and other activities
• Support donor recognition efforts, including preparation of plaques and stewardship materials
• Manage office supplies, filing systems, and general documentation
• Provide front-line support for staff, partners, and donors as required

Duties and Responsibilities

• Process donations and bank deposits
• Enter and update donor information in the donor management system
• Maintain accurate donor contact information in the database
• Assist with donation mailings, thank-you cards, and tax receipt issuance

Office Support

• Assist the Operations Manager with daily office operations and administrative tasks
• Provide general assistance for staff and volunteers as required
• Support the Executive Director by preparing materials, recording, and distributing board meeting minutes
• Schedule and coordinate meetings, including room bookings and preparation
• Interact professionally with donors, vendors, visitors, and staff via phone, email, and in person
• Manage incoming and outgoing communications and deliveries, including phone calls, mail, and visitors
• Respond to internal and external inquiries by providing information or redirecting as appropriate
• Prepare and send invoices as requested
• Perform office duties such as photocopying, filing, and document preparation
• Provide general support to FVHCF staff and assist with special projects as required}}